Add Debtors Journal Transaction

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This is where we capture debtors/customer's journal entries in Huge ERP

These are direct adjustments to the balance of debtors/customer's account

A few examples of journal entries are:

• Discounts allowed/received
• Gain/ Loss
• Write-Offs
• Take on Balance

Debtors Module> Activity> Debtors Journal Transactions

 Click Add to add a new journal

Add Transaction Line

Action	Select journal Action from the drop down list e.g debtor journal debit Enter the action of the journal transaction This governs how the transaction will update general ledger accounts
Date	Enter the correct date of the journal
Debtor/ Customer	Select the customer who is affected by the journal transaction
Currency	Currency becomes available if the customer is a multi-currency then select currency
Amount Inc VAT/GST	The amount entered will include VAT/GST
VAT/ GST Account	Select the tax general ledger account
Description	Enter the amount and description
Additional Comment	Aff more information regarding the journal
Outstanding Balance	Displays the total amount outstanding
Reference	Enter a reference for the journal transaction
Exchange Rate	When currency is selected, enter the exchange rate
VAT/GST Type	If the Tax account is selected enter the Tax type

 

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Click save and click on Next

Next takes you to another window where extra information can be added

Select a region, division, project or TrackIt item related to this journal entry 

This field does not apply to every client

You can click Next again to go to the posting window

Region	If you have Regions, this will add Regions to the report.
Division	If you have multiple Divisions, by selecting this will add this column to your report.
Project	Select the Project
TrackIt	Select the TrackIt asset affected

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Contra Journal

Contra journal is used to ensure accurate reconciliation of debtor/customer-related transactions

Contra Journal tick	Put a tick on if you want an additional journal to be posted
Debtor	Used when you want to move values from one customer to another
Creditor	Used when you want to move values from one supplier to another

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Credit Card Surcharge

A credit card surcharge is an additional fee imposed by a merchant when a customer uses a credit card for a transaction

Credit Card	Select if charging a credit card surcharge with the payment
Surcharge %	Populates from a setup with the percentage charged for credit card
Debtor Transaction Link	Shows the default debtor transaction
Surcharge Value	Displays the surcharge value

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GL Links

The default GL Accounts will populate this window, but you have a choice to change the other leg of the posting to go to any other desired GL account

Once satisfied with the posting entries click save and next

The process button will be activated to continue processing this transaction.

Or alternatively, save and close to process at a later stage.

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Process in the search window

To post transactions in the system

select it either by highlighting it or adding a tick in the tick box

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Custom Fields