Add Debtors Journal Transaction

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 This is where we capture debtors/customer's journal entries in Huge ERP 

 These are direct adjustments to the balance of debtors/customer's account 

 A few examples of journal entries are: 

 

 Discounts allowed/received 

 Gain/ Loss 

 Write-Offs 

 Take on Balance 

 

 Debtors Module> Activity> Debtors Journal Transactions 

 

   Click Add to add a new journal 

 

 Add Transaction Line 

 

 

 

 

 Action 

 

 Select journal Action from the drop down list e.g debtor journal debit 

 Enter the action of the journal transaction 

 This governs how the transaction will update general ledger accounts 

 

 

 

 Date 

 Enter the correct date of the journal 

 

 

 Debtor/ Customer 

 Select the customer who is affected by the journal transaction 

 

 

 Currency 

 

 Currency becomes available if the customer is a multi-currency 

 then select currency 

 

 

 

 Amount Inc VAT/GST 

 The amount entered will include VAT/GST 

 

 

 VAT/ GST Account 

 Select the tax general ledger account 

 

 

 Description 

 

 Enter the amount and description 

 

 

 

 Additional Comment 

 Aff more information regarding the journal 

 

 

 Outstanding Balance 

 Displays the total amount outstanding 

 

 

 Reference 

 Enter a reference for the journal transaction 

 

 

 Exchange Rate 

 When currency is selected, enter the exchange rate 

 

 

 VAT/GST Type 

 If the Tax account is selected enter the Tax type 

 

 

 

   

 

 

 Click save and click on Next 

 Next takes you to another window where extra information can be added 

 

 Select a region, division, project or TrackIt item related to this journal entry  

 This field does not apply to every client 

 You can click Next again to go to the posting window 

 

 

 

 

 Region 

 If you have Regions, this will add Regions to the report. 

 

 

 Division 

 If you have multiple Divisions, by selecting this will add this column to your report. 

 

 

 Project 

 Select the Project 

 

 

 TrackIt 

 Select the TrackIt asset affected 

 

 

 

 

 

 

 

 

 Contra Journal 

 Contra journal is used to ensure accurate reconciliation of debtor/customer-related transactions 

 

 

 

 

 Contra Journal tick 

 Put a tick on if you want an additional journal to be posted 

 

 

 Debtor 

 Used when you want to move values from one customer to another 

 

 

 Creditor 

 Used when you want to move values from one supplier to another 

 

 

 

 

 

 Credit Card Surcharge 

 A credit card surcharge is an additional fee imposed by a merchant when a customer uses a credit card for a transaction 

 

 

 

 

 Credit Card 

 Select if charging a credit card surcharge with the payment 

 

 

 Surcharge % 

 Populates from a setup with the percentage charged for credit card 

 

 

 Debtor Transaction Link 

 Shows the default debtor transaction  

 

 

 Surcharge Value 

 Displays the surcharge value 

 

 

 

 

 

 GL Links 

 The default GL Accounts will populate this window, but you have a choice to change the other leg of the posting to go to any other desired GL account 

 

 Once satisfied with the posting entries click save and next 

 The process button will be activated to continue processing this transaction. 

 Or alternatively, save and close to process at a later stage. 

 

 Process in the search window 

 To   p ost transactions in the system 

 select it either by highlighting it or adding a tick in the tick box 

 

 

 Custom Fields