Creditors (Supplier) Module (CM)
Huge ERP allows for keeping a track of all purchases made in the company. From Supplier payments schedules and supplier bank imports. To creating stock orders to suppliers based on past sales and current orders on route to Purchase Orders. Authorisation of Purchase Orders to multiple levels of amounts to keeping track of back orders not supplied correct. Processing of documents and tracking the cost of the items with landed cost and freight handling.
Creditors / Supplier Module (CM) Features
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CM Features |
Description |
Benefit |
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Supplier Module |
Keep track of all purchases done within the business and use the internal purchasing processes |
Good control on purchases Running authorisations for Purchase Orders ensures control of unnecessary purchases |
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Creditors / Supplier maintenance |
On setting up a Creditor, multiple contacts are kept
The system allows creditors to be aged by date of statement or date of invoice PER creditor. |
Information is more easily accessible.
Ease of use.
Company has access to information. |
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Stock Ordering |
Create an order batch and work out what stock to order. Use past statistics of stock movements to give you quantity movement to make calculated ordering decisions Create a purchase order from stock order forecast |
Reduce stock on hand by ordering correct stock for Just in time stock.
Reduce time working with Excel sheets to work out your orders. |
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Supplier payment batches |
Create supplier payment batches to indicate what supplier invoices to pay. Create remittance documents to send to suppliers on which invoices are paid Promote to a cashbook with auto allocations Create a payment file for the bank |
Control payments of supplier invoices No need to put into Excel View all supplier invoices attached in one system Allow managers to check and authorise payments to supplier invoices |
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Purchase Orders |
Once purchase orders are authorised, stock can be received. Then purchase order status is changed to Goods Received Voucher (GRV) Purchase Invoice. |
Allows full process and flow of documentation with ease.
Time saving, no need to recapture transactions. |
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Delivery Notes |
Receive stock via a delivery note from your supplier. Update the pricing of the item to actual. Flag a discrepancy from your purchase order to supply invoice |
Tracks your delivery notes to outstanding invoices from your supplier.
Run a delivery note aged analysis of delivered goods |
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Goods Received Voucher (GRV) Purchase Invoice |
When processing a Goods Received Voucher, the system will not allow for the capture of duplicate supplier invoices.
The system forces a supplier invoice number to be captured against the GRV.
Supplier invoice can be attached to the source document |
Prevents duplicate stock being entered into the system and incorrect stock levels being displayed.
When searching for original supplier invoices, documentation is easily accessible. |
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Stock Returns |
By importing a Goods Received Voucher, when stock items need to be credited the GRV can be converted into a Stock Return note without having to recapture the content.
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This feature saves time and avoids mistakes because all the original GRV data is now available in the Stock Return note. |
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Creditors Analysis |
Allows authorised users to view all transactions related to the supplier on one screen. |
Ease of use – authorised users are also able to view purchase orders, delivery notes, goods received vouchers, allocations, cashbooks and journals. |
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Reports |
Various reports in the system allow for a global view of purchases |
Detailed reports facilitate business management. |
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