Debtors Journal Transactions
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Debtors Module> Activity> Debtors Journal Transactions
This is where we capture debtors/ customers journal entries in Huge ERP
These are direct adjustments to the balance of debtors/ customers account
Few examples of journal entries will be
- Discounts allowed/received
- Gain/ Loss
- Write Offs
- Take on Balances
Adding a Transaction Procedure
Click Add to add a new Journal
Complete the screen below
Add Transaction Line
Action |
Enter the action of the journal transaction
This governs how the transaction will update general ledger accounts
|
Date |
Date of the journal |
Debtor/ Customer |
Select the customer who is affected for the journal transaction |
Currency |
Currency becomes available if the customer is a multi-currency
then select currency
|
Amount Inc VAT/GST |
This amount is including tax |
VAT/ GST Account |
Select the tax general ledger account |
Description |
Enter the amount and description
|
Additional Comment |
More information on the journal |
Outstanding Balance |
Displays total outstanding |
Reference |
Enter a reference for the journal transaction |
Exchange Rate |
When currency is selected, enter exchange rate |
VAT/GST Type |
If the Tax account is select enter the Tax type |
Once you complete entering the information above click next to go to the screen below
Additional Line Details
Select region, division, project or TrackIt item related to this journal entry
This field is not applicable to every client
You can click Next again to go to the posting window
Region |
Select region related to the journal entry on the drop down |
Division |
Enter the Division |
Project |
Select the Project |
TrackIt |
Select the TrackIt asset affected |
Contra Journal
Contra Journal tick |
Put tick on if you want an additional journal to be posted |
Debtor |
Used when you want to move values from one customer to another |
Creditor |
Used when you want to move values from one supplier to another |
Credit Card Surcharge
A credit card surcharge is an additional fee imposed by a merchant when a customer uses a credit card for a transaction
Credit Card |
Select if charging a credit card surcharge with the payment |
Surcharge % |
Populates from setup with the percentage charged for credit card |
Debtor Transaction Link |
Shows the default debtor transaction |
Surcharge Value |
Displays the surcharge value |
GL Links
The default GL Accounts will populate this window, but you have a choice to change the other leg of the posting to go to any other desired GL account
Once satisfied with the posting entries click save and next
The process button will be activated in order to continue processing this transaction.
Or alternatively save and close to process at a later stage.
Process to complete the journal transaction
