Add Debtors Journal Transaction

Debtors Module> Activity> Debtors Transactions

Click Add to add a new Journal

Transaction defined

Action	Enter the action of the journal transaction This governs how the transaction will update general ledger accounts
Date	Date of the journal
Debtor/ Customer	Select the customer who is affected for the journal transaction
Currency	Currency becomes available if the customer is a multi-currency then select currency
Amount Inc VAT/GST	This amount is including tax
VAT/ GST Account	Select the tax general ledger account
Description	Enter the amount and description
Additional Comment	More information on the journal
Outstanding Balance	Displays total outstanding
Reference	Enter a reference for the journal transaction
Exchange Rate	When currency is selected, enter exchange rate
VAT/GST Type	If the Tax account is select enter the Tax type

Select journal Action from the drop down list e.g debtor journal debit

Enter Journal Lines details

Reference is a required field

Select the debtor

Enter the amount and description

And save and click on Next

Next takes you to another window where extra information can be added

Select region, division, project or ~~trackIt~~TrackIt item related to this journal entry

This field is not applicable to every client

You can click Next again to go to the posting window

Region	Select region related to the journal entry on the drop down
Division	Enter the Division
Project	Select the Project
TrackIt	Select the TrackIt asset affected

Contra Journal tick	Put tick on if you want an additional journal to be posted
Debtor	Used when you want to move values from one customer to another
Creditor	Used when you want to move values from one supplier to another

A credit card surcharge is an additional fee imposed by a merchant when a customer uses a credit card for a transaction

Credit Card	Select if charging a credit card surcharge with the payment
Surcharge %	Populates from setup with the percentage charged for credit card
Debtor Transaction Link	Shows the default debtor transaction
Surcharge Value	Displays the surcharge value

The default GL Accounts will populate this window, but you have a choice to change the other leg of the posting to go to any other desired GL account

Once satisfied with the posting entries click save and next

The process button will be activated in order to continue processing this transaction.

Or alternatively save and close to process at a later stage.

To post transactions in the system

select it either by highlighting it or adding a tick in the tick box