Delivery Note Process

Creditors Module>Activity> Delivery Note processing

Delivery note process is where a company can receive stock into the system with a delivery note and without a supplier invoice.

When completing the receive stock quantities, select the Delivery note option on complete

 

 Click Ok.

 

The Purchase Order will now move to the 'delivery note' menu item.

For quick search use the basic search field tab and search using - Use the delivery note number

or Purchase Order Number

Or Reference

Enter the details and click search

 

The Delivery note can be processed.

Two things will happen.

GRV will be created and processed and the delivery note general ledger account is balanced

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General Ledger postings for Delivery Note

There are two stages to the General Ledger postings for Delivery note to Supplier Invoice (GRV)

When stock is received without the supplier invoice, one can receive the stock into the system.

The cost price of the stock will be based on the Purchase Order value.

VAT / GST is not taken into account until the supplier invoice is captured.

The creditors delivery note value is the potential value owed to a supplier based on goods received without an invoice.

See ledger accounts updated.

Account	Debit	Credit
Creditors Delivery Note		50.00
Stock control account	50

When the invoice is received, check the invoice against the value of the purchase order.  If there is a difference capture the value difference in the delivery note confirmation screen.

Process the delivery note to a supplier Invoice (GRV).

After you have processed the delivery note, the amount will appear on your Creditors age analysis.

The cost price variance account will only update IF the value between the purchase order and the supplier invoice are different.

See ledger accounts updated.

Account	Debit	Credit
Creditors Control Account		57.50
Creditors Delivery Note	50.00
VAT / GST Control	7.50
Cost Price Variance

Creditors Delivery note account should always equal to zero IF you have received all the invoices from the suppliers.

A balance can happen at month end or year end, if one has not received the matching supplier invoice.

There can be a timing difference between the date receipted of goods to the date of processing the supplier invoice.