Adding an GL Account

General Ledger> Configuration > GL Accounts

 

 Code -Add Account code

Name - Add Account name

GL Group -Add GL group if applicable

Division - add division if applicable

Region - add region if applicable

Allow tick box - when tick is on it allows transactions to be posted in this account

Account Path - Once saved the account path will be displayed

 Account Branch: 

This is the primary Branch that the GL account is linked to.

This allows for an income statement for e.g. to be run by Account branch.

Thus when creating multiple GL accounts per branch, then each account should typically be linked to a single branch. If these are not linked, then when a transaction e.g. Rent DBN is posted by a user from JHB, who is logged on with his/her JHB login id; then the transaction will not default to his/her primary branch as per the user setup, but rather to the GL Account Branch.

This field if linked to various branches will allow a user who’s primary branch is different to the specific GL account branch to post transactions to the GL account.

If the account is not linked to that users branch, then the User will not be able to allocate transactions to this account.