Add Debtors Cashbook

Debtors

Adding Cashbook Search New

Debtors Cashbook is where we capture Debtors payment entries in WebAccounting

Debtors Module> Activity> Debtorsa Cash Book

Search

To Newcreate a cashbook you first need to capture details below regarding a cashbook

SearchCashbook Number	SearchThis foris anthe alreadyNumber createdthat cashbookis Generated in the system when a Cashbook is saved.
AddCash book Date	AddThe aSystem newdefaults cashbookto today’s date the user can adjust the date of the cashbook.
EditBank Accounts	editThis existingis Linesa functionlist of company bank accounts for transactions.
CanceCash Book Namel	cancelThis awill cashbookbe the way the Cashbook is identified in the company books
VerifyCashbook CashbookType	verifyThis thewill cashbookbe lineseither beforeDaily postingCashbook or Weekly or Monthly.
AuthorizeReference	AuthorizeThis cashbookwill beforebe processingthe reference for this activates the process buttoncashbook.
ProcessShort CashbookDescription	postThe toGiven Short Description for the ledger accountCashbook.
PostLong StatusDescription	CheckThe Long Description for the posted statusCashbook.
PIncrement Referencerint/Import	printIt Increases the cashbooknumber gridby orone importexample dataif fromthe exceluser Reference is CB 1 and the tick is added on the ‘increment reference’, when you add a new line, it will add one to the number.
Copy Reference	It Copies the reference.

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Add Cashbook Items

ClickTo add cash book items you need to click on the middle Add tobelow create

a

cashbook

After fillclicking inon the cashbookmiddle detailsadd headeryou andwill Save.see the screen below:

  

 Click Add to enter Cashbook Lines 2

 

Enter cashbook line entries

1Cash Book Type	EnterCash referencebook type should be debtor/ customer cash book
2Line Date	Add a date the payment was received
Reference	Add appropriate reference
Debtor/ Customer	Enter debtor name
3Entry Type	ChooseSelect Depositentry type on the entry typedropdown
4Amount	Enter Value (it will be in the currencyamount shownreflecting inon brackets)the payment
5VAT/ GST Account	EnterSelect DescriptionVAT/GST  Account on the drop down
6VAT/ GST Type	EnterSelect VAT/GST type on the drop down selection
Description	Add description for cash book
Additional commentsComment	Add additional comment if any
Debtor Link
Branch	The default branch will show, they you want to change the branch then select the right on on the drop down selection

Click

save and next 3

 

 Enter relevant information for the Below screen and save and close

 

 

 

The Cashbook can then be authorized and processed

Click on Authorize button the message below will show click ok

 

Once Authorised the option to process cashbook will be available and you can click on the process button to process the Cashbook

Once processed you can find the document under Analysis menu 4