Add Debtors Cashbook

Adding a Cash Book

To create a cashbook you first need to capture details below regarding a cashbook

Cashbook Number	This is the Number that is Generated in the system when a Cashbook is saved.
Cash book Date	The System defaults to today’s date the user can adjust the date of the cashbook.
Bank Accounts	This is a list of company bank accounts for transactions.
Cash Book Name	This will be the way the Cashbook is identified in the company books
Cashbook Type	This will be either Daily Cashbook or Weekly or Monthly.
Reference	This will be the reference for this cashbook.
Short Description	The Given Short Description for the Cashbook.
Long Description	The Long Description for the Cashbook.
Increment Reference	It Increases the number by one example if the user Reference is CB 1 and the tick is added on the ‘increment reference’, when you add a new line, it will add one to the number.
Copy Reference	It Copies the reference.

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Add Cashbook Items

To add cash book items you need to click on the middle Add below 

After clicking on the middle add you will see the screen below:

Cash Book Type	Cash book type should be debtor/ customer cash book
Line Date	Add a date the payment was received
Reference	Add appropriate reference
Debtor/ Customer	Enter debtor name
Entry Type	Select entry type on the dropdown
Amount	Enter the amount reflecting on the payment
VAT/ GST Account	Select VAT/GST  Account on the drop down
VAT/ GST Type	Select VAT/GST type on the drop down selection
Description	Add description for cash book
Additional Comment	Add additional comment if any
Debtor Link
Branch	The default branch will show, they you want to change the branch then select the right on on the drop down selection

 

 Enter relevant information for the Below screen and save and close

 

 

 

The Cashbook can then be authorized and processed

Click on Authorize button the message below will show click ok

 

Once Authorised the option to process cashbook will be available and you can click on the process button to process the Cashbook

Once processed you can find the document under Analysis menu 4