Goods Received Note (GRV) Search

Video training manual 2016 - Click Here

 Creditors > Activity> Goods Received Note

 

Record of goods received at the point of receipt. This record is used to confirm all goods that have been received

Advanced Search Tab
Supplier	search by selecting the supplier
Date	search by selecting the date From and the date To
Custom Fields Tab	searches according to the category selection
Standard Tab
Insert button	to create a new GRV (goods received note)
Amend button	allows the user to view or make some changes on an existing GRV
Delete button	to delete the GRV
Process Tab
Process button	to process the selected GRV
Clone Tab
Clone button	to make a copy of a GRV from a completed one
Print Tab
Print button	to print the GRV
Import Tab
Upload button	to import a CSV file into GRV

---

Clone GRV

Clone Function

Select the GRV you want to clone and click on Clone Button

Supplier: Search By supplier Code

GRV Number: Search By GRV Number

Supplier INV No.: Search by Supplier INV No.

Reference: Search by reference

Date From /To: Search by date range

Once a search criteria is added click on search

View button > Allows for the viewing of the transactions

Clone - clone the transaction

 

---

Import XML into GRV

Creditors > Activity > Goods Received Note

 

 Import into GRVs from XML Help

The function of this window is to import data from a predefined XML file into GRV documents.

The following action are carried out during the importation process

1	The XML file is read and GRVs are created and processed.
2	Create a reciprocating invoice converted it to a PDF file and attached it to the GRV.
3	Create a Creditors Cash Book for all the successfully processed GRVs.

At various stages during the above action an email will be sent to the selected recipient reporting on the errors or failures of the process.

When initially opening the import window only the Select File button is active. Click on this button and navigate to the location of the XML file that is to be imported. Once the file has been located and select click on the Upload button. A confirmation message will be displayed if the file was successfully uploaded. Click OK to continue.

The input items are required and cannot be skipped.

Select a user from the drop down / quick search box to email the error / failure report to.

Select the Bank Account that will be used when creating the Creditors Cash Book.

Enter a name for the Creditors Cash Book.

Cash Book Reference.

Cash Book Date.

Once all the above have been selected / entered then click on the Import button.