Adding a New Creditor Journal

Click on Creditors Module>Activity>Creditors Journal

Always click on search to avoid duplication of transactions.

Click Add button to create a new Creditors Journal Transactions

Action

–Selecttheactionfromdrop-downboxe.g.CreditorsJournalCredit

Attachments	the
Memo
Clone
Create Template
Custom Fields
Create Reminder

Note: each action listed has a corresponding Contra GL Account set on the system as a default.

The system can be set to allow the user to change default contra account.

 

Select

Additional

comments required)

Action	Select the action from the drop-down box.  e.g.  Creditors Journal Credit
Date	Enter the transaction date for the journal.
Creditor	Select a Creditor:Creditor for the  Short Search – just type in part of the code or name and hit enter on the keyboard and select the Debtor. e.g. STO001
Customer Link
Currency
Amount Inc VAT	Enter the amount including VAT the system will automatically work out the Tax Amount and the Amount Excluding VAT.
VAT Account
Description	Add the Tax Type on the drop-down Box   e.g. GRV VAT Add the Description – e.g. GRV - Telkom
Additional Comment	Add in additional comments if required
Outstanding Balance
Reference	Enter a Reference e.g. Telkom
Supplier Inv. No.	Enter Supplier Invoice Number. e.g. INV1234 (if applicable)
Exchange Rate(if
Importation VAT
VAT Type	Select the VAT Type on the drop-down Box   e.g. GRV VAT

Click on Next Arrow

.

If you are categorizing and allocating entries to Regions and Division, select the respective option from the drop down

If not allocating transaction to Divisions/ Regions then you can leave this Blank

The Contra Transaction box allows for contra journals to be created and processed at the same time

Contra Journals are typically used in the case of intercompany accounts or where you have a supplier that happens to also be a Debtor on the system and you simply offset the accounts against one another

Cost Centres:

Region
Project
Job Allocation
Division
Track It
Job Service Item

Contra Transaction:

Contra Transaction Tick	Once this tick is on it will allow you to see the greyed-out section
Contra Debtor
Contra Creditor

Branch:

Branch

Click Next

If the system is set to allow changing the contra GL account, you can enter the required GL account and select or click the drop down arrow and search for the required account.

Split Account

If the transaction has to be split to various Contra accounts, you can click on the Split Lines Tick box. Ten click the Add in the centre of the screen and add the respective Contra GL Accounts with the respective amounts.

Tick this box only if the entry is being split.

Alternatively, click Next

This screen allows the user to Allocate the entry to a specific transaction(s)

Tick the relevant transaction and then click the Save Allocation Button 

This saves the User from having to do the Allocations separately once the journal is processed.

Click Next

Search
Allocate All
Unallocate All
Save Allocation

When ready, click the Process button.

This will then process the journal and post the relevant entries

A Pop-up message will occur with the Journal number if successfully processed, alternatively the message will display any arrorerror found.