# Expense Capture

Expense Capture

# Capture an expense

Log into the expense app

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/scaled-1680-/WZximage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/WZximage.png)

Click on New Claim

Take a Photo or select from Library

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/scaled-1680-/qeXimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/qeXimage.png)

After photo or selection, image will display for expense

Click on Analysis Receipt

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/scaled-1680-/QPqimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/QPqimage.png)

AI checks receipt and populates the expense

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/scaled-1680-/Qtjimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/Qtjimage.png)

Select the Expense category and click on Submit claim

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/scaled-1680-/UDvimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/UDvimage.png)

Expense claims pick up from the Huge ERP system

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/scaled-1680-/LxSimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/LxSimage.png)

# Expense preparation

In order to setup the Expense app to work, there are some setups in the system to be setup.

Create Unknown custom item and Unknown expense category.

This is used where the user does not know where to allocate expense, the system will default to this expense.

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/scaled-1680-/zTLimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/zTLimage.png)

Set the default unknown category and subcategory

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/scaled-1680-/LTDimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/LTDimage.png)

Create all your expenses

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/scaled-1680-/qxPpyOimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/qxPpyOimage.png)

# Expense setup in Payables Hub

Initial setup of Expense setup in Payables Hub

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/scaled-1680-/tDFimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/tDFimage.png)

<table border="1" id="bkmrk-client-routing-setup" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 22.0834%;"></col><col style="width: 78.0358%;"></col></colgroup><tbody><tr><td>Client Routing</td><td>Setup the company for expense module</td></tr><tr><td>Expense Employees

</td><td>Setup the various employees that will be allowed to use expense app</td></tr><tr><td>Expense Claims</td><td>Management of claims, successful and not successful</td></tr></tbody></table>

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##### Client Routing setup for Expense Module

Active Expense Module for Company

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/scaled-1680-/TEgimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/TEgimage.png)

Enable Expense module

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/scaled-1680-/iOhimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/iOhimage.png)

---

##### Setup Expense employee

An employee can be linked to multiple companies.

For each company, the employee code needs to be set in order for the system to link the user in the company

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/scaled-1680-/qJhimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/qJhimage.png)

---

##### Expense Claims

Allow admin to handle any errors to expense claims

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/scaled-1680-/wy1image.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-06/wy1image.png)