Invoice Open

This is a utility that allows a posted invoice to be reopened and edited. 

 Warning 

 The utility will do the following 

 

 Make a PDF invoice and store in folder 

 Un allocate the invoice 

 Delete General Ledger transactions 

 Delete VAT / GST tables 

 Delete mirror table 

 Delete allocations table 

 Delete stock movement 

 Recalculate each stock item 

 Make a user log entry 

 

 This utility is specific to Debtors invoices only, no job invoices and no other documents. 

 Recommended to do the following after invoice re opened. 

 This can be done at the end of the day 

 Reports maybe out of sync if the following utilities are not run before running reports 

 

 Recalculate Account Balances 

 Recalculate summary income 

 Recalculate Balance Sheet 

 Recalculate Debtor Balance 

 

 Access the system via the System Utilities (System Recalculations) 

   

 

   

 Enter your invoice number in full 

 Click on Search 

 Click on Continue to complete 

 

 After the invoice has been re opened, find it in the Debtors Module > Activity > Invoice 

 This will be displayed as a preparation invoice, which can be edited and reprocessed. 

 The Invoice cannot be cancelled as it has reserved the invoice number. it must be processed 

 A copy of the invoice is kept in the back ground folders for audit purposes. 

 A user log is created to log who re opened an invoice and which invoice was re opened. 

 New transactions and stock movements will take place when processing the invoice.