Modules Defined General Benefits The right consultant and system   Key Benefits Description Benefit The Right Consultant ERP Solutions consultants have many years of experience in implementing the Huge ERP system. A correctly implemented and working ERP system The Right System Huge ERP system is an all-encompassing Enterprise Resource Planning and accounting system that is cloud based and has mobile smart device applications One system for the company to use where all data is stored centrally and can be accessed anywhere anytime. The Right Database Huge ERP is based on a database called Iris (Cache) from Intersystems which makes it easier to build high-performance, machine learning-enabled applications that connect data and application silos Large volumes of data   Company can grow with the database   No need to change to other systems because of data overload and speed issues Document Management Attach documents and pictures to every part of the system Go paperless   Quick access to source documents Privacy Laws Your company has its own database with all your information is kept You can move from the cloud to an office server   Your database contains only your data Mobility Huge ERP allows easy mobile access to the software as the system was designed to be a web based system.   User’s access the software package with any browser Gaining access to financials from anywhere in the world. One Accounting Software for Life Huge ERP is suitable for small business, medium business and large businesses which means that companies grow with the software starting from single user to multiple users Reduced training and consulting fees over the years   All staff understand the system methodology   Full data history Merging business principles with accounting rules An extensive range of standard and add on features allows most sectors of business and industry to merge their business process into a structured and auditable accounting and ERP package. Core management features ensure a 24/7 birds eye view of one or many companies, with up to the minute information sharing Stability Data corruption is reduced dramatically with Huge ERP   The goal of the Huge Software ERP Company is to ensure that it sells and delivers a stable product Careful consideration on the database used –Huge ERP uses IRIS (Cache) Database from Intersystems.   The system works Support With the correct implementation and training done in the beginning · Telephonic support calls are reduced · Processes work within the company · Consulting billing is reduced long term Training Training is critical to ensure that support calls are reduced Your partner does this by assisting the client in going live as quickly as possible with real transaction training and on the job training   Key Product Benefits Huge ERP System Key Product Benefits Key Benefits Description Benefit Smart device access Android and IOS is available on the App and play stores for all devices Mobile phones and tablets are used for staff to access data on the system Operating System All operating systems are catered for, windows, Linux and Apple Reduction in having to change systems Financial Years Unlimited number of financial years can be retained within system. Long term business history available for improved business management Unlimited Number of Users Small businesses can begin with a single license and grow to an unlimited number of users. Saves time and money as businesses do not need to purchase new software as the company grows No need to learn new applications Security Application security is implemented via user roles. Users can only access modules and screens within the application according to the security rights assigned to them. Company confidential information is protected   Huge Software ERP can limit access to Modules, Menu groups, Menus, tabs and button rights Custom Screens & Fields The system caters for unlimited number of custom fields and screens. Custom screens and tables means a company and its users can set up the application in a format best suited to how they work Project Tracking Allocate a project or combinations thereof to any document within the system. Combinations of projects can be created where a project is sharing a percentage of the costs. Allows a business to track all documentation associated with a project, as well as view the profit and loss per project Master Codes All general ledger, customers, suppliers and inventory codes can be changed after posting has occurred. Stock codes can be up to 400 characters in length and alpha Numeric   Allows for changes to your structure of master codes, should you choose to change them after processing   Saves on having to create new codes Multi-Currency For International business, Huge Software ERP allows users to maintain the customers and supplier accounts in foreign AND local currencies, as well as send invoices and statements in foreign currencies. In addition, the application also maintains the foreign rate of exchange used at the time of the transaction By maintaining the individual rate of exchange used for each foreign exchange transaction AND the local currency equivalent, both the trial balance and financial statements at year-end will balance Multilingual A standard feature of the application is the ability to choose in which language the user would like to view application screens - English, French or Portuguese and many others · Within a multilingual company, an individual user can view the application screens in the language they are most comfortable with, within the same set of books · Allows our support team to support in their language on a customer who has a different language Core Modules The standard Huge Software ERP Suite has multiple Core Modules. System Configuration, General Ledger, Supplier / Creditors, Customers / Debtors and Inventory. These modules allow businesses to accurately manage a vast inventory of stock and services which can be purchased from suppliers and invoiced to clients. Many of the standard documents can be created from the Customer Quote (reducing the need to capture information twice) Statements and Invoices can be sent directly via email to clients Modules System Configuration General Ledger Debtors / Customers Creditors / Suppliers Inventory Job Costing Production Tracking CRM Asset Tracker Lab Samples Energy Analysis System Configuration Module (SCM) System Configuration Module (SCM) Features The  System Configuration Module (SCM) serves as the foundation of the ERP system, providing centralised control over system settings , security , user management , pricing structures , customisation options , reporting , and integrations . Designed to simplify administration while maintaining strong governance, the SCM enables businesses to configure the system to suit their operational requirements without compromising security, control, or flexibility. From role-based security permissions and automated backups to KPI dashboards and API integrations , the module provides the tools needed to support business growth, improve operational visibility, and maintain data integrity. Whether managing a single site or multiple branches , the SCM delivers a secure and scalable platform that enhances user accountability, business continuity, and overall system efficiency. Key Business Benefits - Centralized management of system configuration and administration - Automated backups with offsite data protection - Comprehensive role-based security and user access control - Single sign-on session management for enhanced security - Unlimited pricing structures for different customer groups - Unlimited custom fields and screen customisation - Real-time KPI dashboards and business intelligence - Multi-branch management and consolidated reporting - Detailed user activity auditing and traceability - Centralized employee, document, and leave management - Integration with third-party software , APIs, and web services - Continuous software updates , new features, and support included with licensing  SCM Features SCM Features Description Benefit System Configuration Module This module controls most of the system settings · One central point where all the setups all maintained · One module to disable for staff access Backups Backups are automatically scheduled to run a full back up each night   Backups are copied offsite   Backups are copied to an external drive · Full back ups are securely backed up and copied off site for no loss of data · Companies are able to operate without data loss or down time Security Application security is implemented via user roles.   The system controls security from a high level on full module access, down to menus where the user cannot access a particular button · Company confidential information is protected.   Users can only access modules and screens within the application according to the security rights assigned to them · Single user sign on per device which logs you off the other device Software Updates The yearly license fee includes software updates and telephonic support   Email notification of new version installed and features implemented sent to users The customer is always operational with the latest version and therefore latest features of Huge Software ERP Price Levels Create an unlimited amount of pricing sales structures for example – Wholesale, Retail and many more The benefit is that should a company require a wide range of pricing, the system will allow the user to set this up. Custom Fields The system caters for unlimited number of custom fields.   Examples are: Drop Down Menus, Text boxes, Text Areas, Attachments, Check boxes and Horizontal Lines. Custom screens and tables means a company and its users can set up the application in a format best suited to their requirements KPI Dashboards The system caters for multiple dashboards which can either be viewed as a grid or graph   This data can be automatically updated with a timer · The company can view a snapshot off important information at the click of a button · The KPIs can be viewed on a big screen TV for staff to view for increased performance Branches Provides the flexibility to have a multiple number of branches with one set of books. Reports can be generated per branch or consolidated Allows each branch to view their own Customers, Suppliers and Inventory transactions Employees and Users The management control of users, their access into the system, their passwords, photos, legal documents and control of leave can be done here. Security levels can easily be changed by management, allowing/denying employees access to the system sections User Report This report gives a detailed log of each user and where they have gone within the system, minute to minute · Ensures proper system control · Allows trace ability of users within the system · This can be viewed as a staff productivity tool APIs and Web services The system allows for integration with external sources of information. Some of the APIs available are Mail Chimp, Shopify, Hawks GPS and many more · Integration of other software applications · More features to expand your centralized database General Ledger Module (GLM) The  General Ledger Module provides a complete financial management solution and can be implemented as a standalone accounting system or as part of the wider ERP platform. It includes General Ledger Maintenance , Journals , Cashbooks , Bank Reconciliations , Bank Statement Imports (BankIT) , Account Analysis , and Financial Reporting . The module supports unlimited account hierarchies , allowing businesses to structure and analyse financial information to any level of detail. Built-in authorisation workflows for journals and cashbooks improve financial control by ensuring transactions are reviewed before posting. BankIT streamlines the import of bank statements through intelligent allocation rules, reducing manual processing and improving efficiency. Comprehensive Bank Reconciliation functionality retains historical reconciliations for future review, while powerful Account Analysis and Financial Reporting tools provide visibility into business performance through detailed reports, graphs, and trend analysis. Together, these features help management make informed decisions, maintain financial accuracy, and support business growth. Key Benefits - Can be deployed as a standalone financial management solution - Provides core accounting functionality including journals, cashbooks, and bank reconciliations - Supports unlimited account hierarchy levels for detailed financial analysis - Allows ledger maintenance without losing historical transaction data - Strengthens financial controls through transaction authorization workflows - Automates bank statement imports and allocations using intelligent rules - Reduces manual processing and improves accounting efficiency - Stores and retains completed bank reconciliations for future reference - Delivers graphical and detailed financial analysis tools - Provides comprehensive reporting for management decision-making - Improves visibility of business performance, trends, and profitability - Supports informed strategic planning and sustainable business growth General Ledger Module (GLM) Features GLM Features Description Benefit General Ledger General Ledger can be sold as a standalone module. Ideal solution for small businesses wanting to save money and only require journals, cashbooks and bank recon features. General Ledger Maintenance Unlimited amount of tree levels allows a reconciliation to contain many Add On accounts.   Codes of ledger accounts can be changed even after the transactions have been posted.   Once changed, the system will still retain a full history of accounts. With unlimited tree levels information can be easily accessed and analysed, eg. The company’s phone bill can be broken down into several Add On accounts such as ADSL, fax, surcharges etc.   (The unlimited amount of tree levels is a unique feature). Journals Journals are controlled via an authorisation process.   A clerk can capture the transaction and the financial manager can release into the books after verifying the information.   Journals can only be posted if they balance.   Journals can be created on the fly without complicated set up for batches. Authorisation process assists companies in correction of Journals before processing to books. On-going journal posting saves time. BankIT Huge ERP bank file import with intelligence rules · Quickly import your bank statement · Teach the system the allocations for quickly cashbook creation Cashbooks Cashbooks are controlled via an authorisation process.   A user captures the transaction and the manager releases the transaction into the books after verifying the data.   Cashbooks cater for splits on ledger accounts.   Cashbooks can be created on the fly without complicated setups for batches. Improved financial control and reduction of errors.   A split ledger account allows for more detail in the cashbook eg Multiple ledger allocation from one purchased slip   Bank Recons Retains cashbook balance and bank balance When saving, there is no need to print as the system stores a copy of the reconciliation for both standard bank recon print outs as well as what was reconciled.   (Most other applications require the user to print the bank reconciliation as this cannot be retrieved from the system). Account Analysis Allows for detailed analysing of all accounts.   This analysis feature allows every ledger account to be analysed including output to line graphs and bar charts. More detailed management reports enable better business management. Financial Reports Allows management to run various reports in order to analysis the business Business analysis down to transaction level ensures hands-on management and business expansion   Debtors (Customer) Module (DM)   The Debtors (Customer) Module provides a complete customer management solution, fully integrated with the General Ledger to streamline sales, customer service, and account administration. From customer setup and maintenance through to quotes, sales orders, invoicing, credit notes, collections, and reporting, the module delivers complete visibility and control over customer transactions. The system supports the entire sales process, allowing quotes to be converted into sales orders and invoices while managing backorders and fulfilment. Comprehensive customer records, transaction history, and account analysis provide instant access to critical information, enabling faster response times and informed decision-making. Real-time dashboards, KPI tracking, and reporting tools provide visibility into customer activity, sales performance, and outstanding accounts. Combined with collection management and detailed customer analysis, the module helps improve cash flow, strengthen customer relationships, and increase overall sales efficiency.   Key Benefits - Centralised management of customer accounts and transactions - Complete sales workflow from quote to invoice - Improved visibility of order status and fulfilment progress - Reduced double handling through integrated sales processes - Comprehensive customer history and document tracking - Real-time dashboards , KPIs, and sales performance monitoring - Faster access to customer information and transaction records - Streamlined credit note and invoice management - Enhanced customer analysis and reporting capabilities - Improved collections management and cash flow control - Better decision-making through real-time business insights - Increased customer service efficiency and responsiveness Debtors / Customer Module (DM) Features DM Features Description Benefit Customer Module The most used module in the system to track sales and customers Great way to report on sales to customers via reports, graphs and KPIs Customer maintenance A customer account can contain multiple contacts and can be linked to a head office account   The system allows customers to be aged by date of statement or date of invoice PER customer including due ageing periods Information is more easily accessible   Company has access to information quickly Quotes and estimates Quotes go through an internal authorisation process before being sent to the customer   Quotes can be migrated to Sales orders, Invoices or Jobs   All quotes are recorded and cannot be deleted except to be cancelled but then a reason needs to be put on the quote · Valuable sales tool as the company can control a quote status and follow up on orders processed and orders lost · Saves time recapturing the data · Improves sales management Sales Orders Create an order from a Quote Monitor back orders of stock to a client Pick and manage stock in warehouse Track all back orders Gives message feedback to sales reps on progress of stock from order, to picking to dispatching Pro Forma Invoices When running stock control, we advise not to run negative stock, instead create a pro forma invoice This ensures proper costing on sales and correct stock control as the application will not allow for stock to go into negative values Customer Analysis Allows the user to view all transactions related to a customer in one screen – view quotes, pro forma invoices, allocations, cashbooks and journals Ease of use and efficient time management with central view of all customer transactions and activities Credit Notes Invoices needing to be credited can be directly imported into a Credit Note · This saves time and avoids recapturing the data · Reduces inaccurate data capture Invoices Create invoices from Quotes, Sales Orders or directly Invoices can be customer invoices, Job percentage invoices or Job usage invoices Reduce double capture of documents if you promote quote to invoice See all past invoices Customer Reports There are many customer reports to analysis your customer and product sales.   Each report has multiple filters and outputs to choose from Gives detailed report and KPI information for customer expansion Full Customer Document History View all information and documents on a customer. A one global view of the customer · Quick access to customer information · Reduces time having to find documents Dashboards Create multiple dashboards for KPIs in the company Put these on a TV in a central location to monitor progress of KPI · Great productivity motivator · Quick view of organization · Saves time running reports Collection Tracking Create a snapshot of your age analysis Track customer payments and estimated date of payments. Create notes and comments of customer feedback on when payments will be due · Allows for greater collections · Increases cashflow in company as collections are collected on time   Creditors (Supplier) Module (CM)   The Creditors (Supplier) Module provides end-to-end control of the purchasing lifecycle , from supplier management and stock ordering through to invoice processing, payments, returns, and reporting . Fully integrated with the Inventory and Financial modules, it delivers real-time visibility of purchasing activity while improving accuracy, accountability, and cost control . The module streamlines procurement through Purchase Orders (POs) , Goods Received Vouchers (GRVs) , Supplier Invoices , and payment processing , ensuring that all supplier transactions are accurately recorded and easily tracked. Intelligent stock ordering assists in generating purchase orders based on inventory demand and stock requirements, while built-in approval and authorisation controls support purchasing discipline and effective expenditure management. Comprehensive supplier records, batch payment processing , delivery tracking , stock returns management , supplier analysis , and advanced reporting provide valuable insight into supplier performance and purchasing trends. By automating key processes and improving visibility across the supply chain, the module helps organisations optimise purchasing decisions , reduce administration , strengthen supplier relationships , and maintain tighter control over costs .   Key Benefits - Centralised management of suppliers and purchasing activities - Complete purchasing workflow from purchase order creation through to supplier payment - Intelligent stock ordering based on inventory levels and demand - Improved purchasing control through approval and authorisation processes - Greater visibility of supplier transactions and account activity - Efficient batch payment processing and automated remittance generation - Accurate tracking of deliveries, invoices, and outstanding commitments - Full traceability between purchase orders, GRVs, and supplier invoices - Streamlined stock return processing with reduced manual administration - Detailed supplier analysis and purchasing performance reporting - Enhanced cost control and expenditure management - Real-time insights for improved planning and decision-making - Stronger supplier relationships through better communication and transaction history visibility   Creditors / Supplier Module (CM) Features CM Features Description Benefit Supplier Module Keep track of all purchases done within the business and use the internal purchasing processes Good control on purchases Running authorisations for Purchase Orders ensures control of unnecessary purchases Creditors / Supplier maintenance On setting up a Creditor, multiple contacts are kept   The system allows creditors to be aged by date of statement or date of invoice PER creditor. Information is more easily accessible.   Ease of use.   Company has access to information. Stock Ordering Create an order batch and work out what stock to order. Use past statistics of stock movements to give you quantity movement to make calculated ordering decisions Create a purchase order from stock order forecast Reduce stock on hand by ordering correct stock for Just in time stock.   Reduce time working with Excel sheets to work out your orders. Supplier payment batches Create supplier payment batches to indicate what supplier invoices to pay. Create remittance documents to send to suppliers on which invoices are paid Promote to a cashbook with auto allocations Create a payment file for the bank Control payments of supplier invoices No need to put into Excel View all supplier invoices attached in one system Allow managers to check and authorise payments to supplier invoices Purchase Orders Once purchase orders are authorised, stock can be received.   Then purchase order status is changed to Goods Received Voucher (GRV) Purchase Invoice. Allows full process and flow of documentation with ease.   Time saving, no need to recapture transactions. Delivery Notes Receive stock via a delivery note from your supplier. Update the pricing of the item to actual. Flag a discrepancy from your purchase order to supply invoice Tracks your delivery notes to outstanding invoices from your supplier.   Run a delivery note aged analysis of delivered goods Goods Received Voucher (GRV) Purchase Invoice When processing a Goods Received Voucher, the system will not allow for the capture of duplicate supplier invoices.   The system forces a supplier invoice number to be captured against the GRV.   Supplier invoice can be attached to the source document Prevents duplicate stock being entered into the system and incorrect stock levels being displayed.     When searching for original supplier invoices, documentation is easily accessible. Stock Returns By importing a Goods Received Voucher, when stock items need to be credited the GRV can be converted into a Stock Return note without having to recapture the content.   This feature saves time and avoids mistakes because all the original GRV data is now available in the Stock Return note. Creditors Analysis Allows authorised users to view all transactions related to the supplier on one screen. Ease of use – authorised users are also able to view purchase orders, delivery notes, goods received vouchers, allocations, cashbooks and journals. Reports Various reports in the system allow for a global view of purchases Detailed reports facilitate business management.   Inventory Module (IM) The Inventory Module provides comprehensive control of inventory across Stock Items , Consumables , Services , and Fixed Assets , ensuring complete visibility and accurate inventory management throughout the business. The module supports detailed item records, including photos , specifications , documents , supplier information, and pricing, enabling users to quickly identify and manage inventory items. Designed to improve inventory accuracy and reduce losses, the module tracks all inventory movements, including available stock , work in progress , reserved stock , and stock in transit . Real-time cost pricing is continuously updated from supplier receipts, ensuring inventory valuations remain accurate and current. Stock requests support Just-in-Time (JIT) purchasing , while inventory adjustments, supplier price list imports, and automated pricing updates reduce manual administration and improve efficiency. Comprehensive Stock Take , Inventory Analysis , and Reporting functionality provides complete visibility into inventory performance and movements. Advanced grouping structures, supplier integrations, and real-time stock enquiries enable businesses to maintain tighter inventory control, improve purchasing decisions, and maximise profitability.   Key Benefits - Centralised management of Stock , Consumables, Services, and Fixed Assets - Improved inventory visibility and tighter stock control - Detailed item records including photos, documents, and specifications - Support for multiple suppliers and supplier-specific costing - Just-in-Time ordering through integrated stock request processes - Fast stock level adjustments through Excel and CSV imports - Accurate stock takes with inventory freezing during counting - Automated supplier price updates to maintain current cost pricing - Real-time access to inventory levels , pricing, and serial numbers - Advanced grouping structures for reporting and inventory management - Complete tracking of inventory movements and cost history - Enhanced purchasing decisions and improved business profitability   Inventory Module (IM) Features IM Features Description Benefit Inventory Module Control all inventory from Stock, Custom (consumables), Service and Fixed Assets Full stock control ensures no stock losses Increased profitability Stock Items ONE stock item can have multiple suppliers with multiple cost prices and related supplier item codes. Allows for smarter purchasing of stock and tighter stock control. Inventory setup When setting up a stock item, photographs, specifications and documentation can be attached.   Specials can be implemented on the system via an expiry date.   When expired, Huge ERP will automatically revert back to the original pricing. · Ensures clear stock identification where products may have similar features.     · By reverting to the original pricing, the system ensures no unnecessary loss of revenue. Stock Requests Stock can be requested on the system and indicate a specific delivery date.   All stock requests can be authorised and pulled into a purchase order. · Stock requests lead to Just-in- Time stock ordering and delivery saving time and money.   · No re-capturing of data required. Stock Level Adjustments In this area we allow a user to import stock levels from CSV files. Allows users to work in Excel if required and then import data into Huge ERP.   Stock Takes Stock takes can be performed by product group or by warehouse.   In addition, once a stock take begins, the system freezes all stock in the product group or warehouse. This means Huge ERP will not allow for Invoices or Goods Received Vouchers to be processed until the stock take is complete ensuring stock accuracy. Group Codes Users can create group codes.   Huge ERP also allows for advanced general ledger links for groups of items. · Group Codes facilitate quick sorting for stock take purposes. · Gives the user advanced reporting features in general ledger as sales can be split into groups. Supplier Price Lists When receiving price lists from suppliers in an Excel format, users can import the price list via CSV files.   From the supplier price list, Huge ERP will update supplier cost price for relevant supplier. · Importing the supplier price list saves time re-capturing pricing. · Automatic updates of price changes ensure correct system pricing. · Each purchase invoice updates supplier costs automatically on processing Price Enquiry A quick reference to price, stock availability and serial numbers of items on the system price list. Via the security features, different levels of users can be granted access to amend or see more information on each stock item. · The price enquiry feature saves time · A one screen for critical stock information Inventory Analysis Within inventory analysis all movement of stock and cost pricing can be recorded. Up to the minute analysis of inventory. Job Costing Module (JCM)   The Job Costing Module is designed for businesses that require detailed control over labour , materials , expenses , and profitability throughout the lifecycle of a job. Built around real-world job costing requirements, the module provides complete visibility from the initial quotation and approval process through to scheduling , production , delivery , and final invoicing . The module enables businesses to create structured workflows using Bills of Materials (BOMs) , track time and labour costs against individual jobs, manage checklists , and monitor progress in real time. Integrated job scheduling provides visual resource planning through drag-and-drop Gantt charts, while asset management and site information ensure teams have access to the information required to complete jobs efficiently. Comprehensive costing and invoicing options allow businesses to invoice based on job progress percentages , actual usage , or completed milestones. Detailed tracking of deliveries, collections, materials, labour, and expenses ensures every cost is accurately allocated and recovered. By comparing quoted costs to actual job performance, businesses gain greater control over profitability, productivity, and return on investment.   Key Benefits - Accurate job costing and profitability tracking across labour, materials, expenses, and actual job performance. - Centralised job management with real-time visibility of job status, costs, progress, site information, and assets. - Structured workflows and quality control through BOM-driven processes , checklists, and task management. - Efficient resource planning with integrated timesheets and drag-and-drop scheduling. - Flexible invoicing and financial control using progress billing, actual usage invoicing, and quote-to-actual comparisons. - Improved delivery, collection, and customer service management with full job traceability . - Greater accountability and return on investment (ROI) through comprehensive reporting and performance analysis.   Job Costing Module (JCM) Features   JCM Features Description Benefit Job Costing Module A big module to control stock, labour and expenses to jobs Accurate costing of jobs Return on investment controlled Job Tasks A dynamic way of creating workflows from a Bill of Materials · Hide costs and materials from a customer · Accurate costing done for jobs Managing Job Costing View all details of a job cost and all linked documents that affect the job · One place view on job details · Check on Quote estimates to Actual work in progress Time sheets Link time sheets to jobs to capture costs based on tasks and hourly rate · Reporting on time for each employee · Check on time and costs allocated on jobs for accurate costing Checklists Create multiple checklists to a job   Add photos and indicate whether tasks are complete · Control of workflow for a job and staff member to complete · Prechecks to a job · On the job process checks Asset Management Capture site information for job · On hand information for a Job site · Technicians have full data accessibility Job Scheduling Schedule jobs, employees and teams Use a Gantt chart with drag and drop function · Use drag and drop functions for quick movement of resources · Visually view your jobs Bill of Materials Job costing Run a job cost with all the dynamics and costs Then create finished items from this job and put BOM finished items in stock Keep track of unforeseen costs on job BOMs Job Delivery Notes Create delivery notes before invoicing Multiple delivery notes to one invoice or multiple invoices can be produced · Flow of stock and job moving to a client · Progress of delivered items out of the factory Job Percentage Invoicing Create a progress percentage invoice on a job with multiple invoices over a period · Invoice before the job starts · Estimate costs versus actual costs · Ensure monthly profit and loss is consistent Job usage / actual invoicing Create an invoice with actual items used which will look the same as a traditional invoice · Invoicing actual item costs on the progress of the job · Compare item cost and selling from Quote estimate to actuals to invoiced Collect / Deliver Monitor the collection and delivery of goods via invoices Notify clients that their order is ready for collection · Track customer collections · Track customer deliveries   Customer Relationship Management (CRM)   The  Customer Relationship Management (CRM) Module provides a central platform for managing customer interactions , sales opportunities , support requests , communications , and follow-up activities across the business. Fully integrated with the ERP system, the CRM links directly to customers, suppliers, jobs, inventory, and accounting records, ensuring all information is accessible from a single source. The module captures and tracks every customer touchpoint, including emails , calls , notes , support tickets , time logs , book-ins , and sales leads , giving staff complete visibility into customer relationships and ongoing activities. Built-in alerts , reminders , and checklists help teams stay organised, meet deadlines, and maintain consistent service levels. Integrated lead management , time tracking , support logging , and marketing tools allow businesses to manage the entire customer lifecycle from prospect to ongoing support. SMS and email mailing capabilities further enhance customer engagement, while detailed activity histories improve accountability and service delivery.   Key Benefits - Centralised customer relationship management across sales, support, and after-sales service. - Complete visibility of customer interactions , communications, activities, and history. - Improved lead management and sales pipeline visibility to increase conversion rates. - Automated alerts, reminders, and task management to improve responsiveness and accountability . - Integrated time tracking and support logging for accurate billing and service management. - Structured workflows and checklists to maintain consistency and quality control. - Targeted SMS and email marketing using centrally managed contact databases. - Enhanced customer satisfaction and business growth through improved communication and service delivery. Customer Relationship Module (CRM) Features Interactions Features Description Benefit CRM Module Control communications to all areas of your business from sales to support to after sales service Happy customers Increased company customer base Customer Activities View all information relating to a customer interaction via emails sent, memo notes, time logs, support logs, checklists, Bookins Easy tracking of customer and supplier communication. Alerts Creating of alerts against various documents, customers, suppliers, stock items and many more Instant notification for staff to be aware of notes against areas of concern Reminders Allows a user to capture a list of items which need to be completed User can keep a list of items outstanding to complete and tick off completed items Contact and Networking Setups Create multiple lists of contacts and general database lists for marketing purposes.   Once a customer purchases one can promote the contact to the customer list One database controlling a list of general contacts and networking lists Bookins Keep track of client assets coming in and out of your office Customer stock control within your company Sales Leads Tracking of presales for sales representatives. Check status of customer progress within the sales cycle Check value of sales pipeline · Control of sales leads will equal to greater closure of sales for the business Time Tracker Clocks Clock into the system with clock in and out on App Use Barcode scanning to clock onto jobs Speed up capturing of time via barcode and clock in Promote clocks to time logs Time Logging Log Time at customers.   Promote this to an invoice.   Keep track of time at a client Promote to a job cost Excellent for Consultants, Technicians, Field and Production staff, Accountants, developers and any company capturing time against clients Support Logging Log Support enquiries from customers.   Allow automatic support logs via email from a client. Keep track of support calls from customers.   Control issues and handle enquiries Checklists Create multiple checklists of procedures   Add photos and indicate whether tasks are complete · Control of workflow for tasks to be completed by staff member · Prechecks to a job · On the job process checks SMS Mailing List This gives the ability to create SMS mailing groups from information within the application. SMSs can conveniently be sent to SMS mailing groups directly from within the application. Email Mailing List This gives the ability to create mailing groups from information within the application. Email lists can be exported to Mail Chimp Emails can conveniently be sent to mailing groups directly from within the application or from an external program called Mail Chimp   Asset Management Module (TM) The Asset Management Module provides a centralised repository for managing and tracking fixed assets , customer-owned assets , job site information , documents , and other important business data. Designed to extend beyond traditional accounting functions, the module acts as a company-wide knowledge base, ensuring critical information is accessible to authorised staff whenever it is needed. The module enables businesses to record detailed asset information including purchase details , service history , warranty information , locations , holders , and supporting documentation. Customer assets and site information can also be tracked, improving visibility, maintenance planning, and operational efficiency. Integrated document management ensures records remain organised, secure, and linked to relevant modules throughout the ERP system. In addition, the module provides a centralised Incident Log for recording and managing workplace incidents, compliance events, health and safety records, and other operational matters. Together, these features help businesses improve accountability, maintain accurate records, and protect valuable company assets and information.   Key Benefits - Centralised asset and information management across the business - Complete visibility of fixed assets, customer assets, and job site information - Improved asset tracking and accountability through location and ownership records - Enhanced maintenance planning with service history and warranty tracking - Secure document management with controlled user access and full record history - Incident logging for compliance, health & safety, and operational events - Improved productivity and decision-making through easy access to critical business information - Greater control , traceability, and governance across company assets and records Asset Management Module (TM) Features TM Features Description Benefit Asset Management Module Keep track of items, information and customer assets in this module Centralised information Asset Management Items Log all information against items Purchase information, next service date and warranty dates   Capture customer assets for better control of their assets for maintenance Information on customer sites Increased productivity on customer items Fixed Assets Add all fixed assets to the system with purchase date, price and supplier. Add in photos and keep track of who is holds the fixed asset and location Fixed asset control Fixed asset list Control of fixed asset location Incident Log Log all incidents from COVID-19, Data or internet breaches, medical minor or major and Health and Safety Monitor and log all incidents in company One central location of incidents Document Management Log all documents in the system to a particular module. Restrict access for user on various module access Keep history of all documents Log all returns for taxes, VAT and GST to Government   Webatar Smart Business Application (WEBM) The Webatar Smart Business Application is a secure, mobile workforce solution designed for consultants , technicians , field service teams , sales representatives , and remote employees who require access to business information while working away from the office. Supporting both online and offline operation , Webatar enables users to capture information in the field and synchronise data with the ERP system once connectivity becomes available. The application allows users to manage time tracking , sales leads , quotes , client visits , support tickets , purchase order approvals , expenses , inventory enquiries , asset management , bookings , checklists , and customer information directly from a mobile device. By capturing information at the source, businesses can reduce administrative workload, improve data accuracy, and ensure critical information is available in real time. Designed to help organisations eliminate unbilled time and improve operational visibility, Webatar provides managers with greater control over workforce activity, customer interactions, inventory, and service delivery. With integrated sales, support, purchasing, and operational functionality, staff can work more efficiently from any location while delivering a higher level of customer service and responsiveness. Key Benefits - Mobile workforce management with online and offline access to critical business information. - Improved time capture and billing accuracy through integrated clock-in, clock-out, time logging, and expense management. - Stronger sales performance through lead management, activity tracking, target monitoring, and quote generation. - Real-time inventory, asset, and customer visibility from anywhere. - Faster approvals and streamlined business processes with remote purchase order approvals and workflow management. - Enhanced customer service and support tracking through integrated CRM, bookings, and support ticket management. - Reduced administration and paper-based processes through digital forms, checklists, expense claims, and receipt management. - Increased profitability by reducing time leakage, improving data accuracy, maximizing billable hours, and increasing operational efficiency.   Webatar Module (WEBM) Features WEBM Features Description Benefit Clock in and out Offline and Online- A clock in and clock out creates a physical, indisputable record of when an employee clocked in and  out  of clients visits, meetings support or training. It can be used to calculate an accurate payroll which, in turn, can lead to an accurate amount the business spent on labour · Accurate hours spent on each task · Accurate record keeping · Compatible with third-party for billing purposes · Management can easily manage employee hours Sales Lead Online only - Assign and monitor the sales leads on the mobile app for the sales rep · Improved customer service · Increased sales · Manage leads on the go · Generate new business on the fly · Improved customer retention · Market products and services more Quote Offline and Online – create quotes quickly on the fly and allow one to sign directly on the device. · Quotes on the go · Changes can be made to the quotes quickly and delivered promptly Client Visits Offline and Online – Capture time, travel, toll fees and stock used at a client. Aimed at consultants, technical support. This is quick and live capturing. · Better customer services · Helps to understand clients better · Accurate travels captured Client Information Offline and Online – check on customer contact information, last 15 invoices, 6 months graphs, outstanding tasks and navigate to client · Boosts customer Retention · Clients information at a touch of a button · Better customer knowledge Reminders Offline and Online – Create your own to do list or request information from other staff, once they are complete, you will receive an email back to say it is completed. · Recurring reminders · Makes it easy to follow-up on clients · Increased productivity · Increased income: Making reminders to make clients happy increase clients relations Check List Offline and Online – Create any template needed to create a checklist. Link this to a Asset Management item and you can check on a list. This can be used for fleet management, assets, machinery in the field. · Improved maintenance · Real time asset tracking Support Log Ticket Online only – Schedule and monitor logs that must be completed for clients, feedback to clients on the status of the task or give feedback on the percentage complete of the support Log. · Higher quality support · Maximum customer satisfaction · Faster Ticket resolution · Reduced ticket backlog Booking Online only – Allows one to book in Asset Management items to be repaired, coupled with job costing, you can quote and manage the job of the item to the point of invoicing and then finally booking out · Easy to manage the book in and book out calendar     WEBM Features Description Benefit Activity Online only – Directed at sales reps to monitor their target performance. · Sales reps perform more · Better sales performance Approvals Online only – Coupled with the Purchase Ordering system, managers can approve POs on the run, view actual quote from the supplier and agree or disagree to the PO until final approval. · No time wasting · Great internal communication Inventory Online only – Check the stock levels available in multiple locations. · Stock availability at a touch of a button · Stock traceability and insight · Real-time remote warehouse management ·   Expenses Online – Capture expenses on the run, take a photo of the slip and submit for approval.   Petrol, entertainment and reimbursement claims · Go paperless · Accurate claims and reimbursements Asset Management Online only - Track any physical item or information relating to a client. Like a cardex system or file system on clients. Allow technicians update on the run · No order picking errors · Better inventory management   Add on Modules   Add-On Modules seamlessly integrate with your existing ERP and accounting data, extending the functionality of the core system to meet specific business requirements. Designed to improve efficiency, visibility, and business performance, these modules provide additional tools for inventory management, manufacturing, contracts, foreign currency, fixed assets, production, laboratory testing, automation, and third-party integrations, all within a single integrated system. Whether your business operates across multiple warehouses, trades internationally, manages recurring contracts, requires detailed asset tracking, or wants to automate manual processes, Add-On Modules provide the flexibility to tailor the system to your operational needs while maintaining data integrity, traceability, and process control. Multi-Currency Management Manage customer, supplier, landed cost, and foreign bank account transactions in multiple currencies. Automated exchange rate processing helps ensure international transactions are accurately recorded and reported throughout Huge ERP. Multi-Warehouse Control Maintain visibility and control across multiple warehouse locations, including stock levels, transfers, inventory in transit, and warehouse-specific stock takes. This helps improve inventory accuracy and operational planning. Serial Number Tracking Track individual serialised items throughout their lifecycle, providing complete product traceability from purchase through to sale. Ideal for warranty management, service history tracking, and compliance requirements. Batch Tracking Track inventory by batch or lot number to improve traceability, manage expiry dates, support quality control processes, and simplify product recall procedures. Bill of Materials (BOM) Management Create and maintain detailed Bills of Materials that define the components, raw materials, quantities, and costs required to manufacture or assemble finished products, supporting accurate costing and production planning. Case Lots and Units of Measure Manage products in multiple packaging configurations and units of measure for purchasing, stocking, selling, and stock taking. This improves inventory accuracy and operational flexibility. Recurring Contract Billing Automate recurring customer invoices, journals, and supplier transactions for service agreements, subscriptions, maintenance contracts, and other ongoing billing arrangements. Fixed Asset Tracking Maintain a comprehensive asset register with serial number control, location tracking, audit management, and depreciation reporting to improve asset visibility and accountability. Laboratory Management Manage sample tracking, testing processes, plant breeding programmes, seed research, and agricultural laboratory activities while maintaining complete traceability and reporting. Job Scheduling Plan workloads, allocate resources, and manage operational capacity more effectively. Scheduling tools help coordinate jobs, production requirements, and daily business activities.   Add On Features Description Benefit Multi-Currency Manage Customers and Suppliers with multi-currency module.   Receive stock from overseas supplier, add in all shipping costs which is automatically calculated in the landed cost of the stock item.   Each transaction is managed with the actual exchange rate.   Statements can be produced in the currency of the supplier or customer. Manage foreign bank accounts via the cashbook. · Stronger supplier retention · Easily and more convenient for handling foreign payments · Saves time in working out the landed cost · Eliminates Excel workings Multi- Warehouse Stock can be controlled in various warehouses, manage stock in transit. Move and manage stock at customers via serial number tracking. Run stock takes per warehouse. · Stock level management across branches and locations · Consignment stock controlled to customers Serial Number Tracking   Track stock items through strict serial number control. Track stock location to warehouses and customers. Check on production warranty dates. · Complete history of individual products · Reduced data entry and errors · After sales process · Warranty checks · Purchase and sales history Bill of Materials Create recipes for manufacture of stock items. Track raw material stock items in Work in Progress and complete manufacture of end product. Create Kits with Bill of Material recipes · Reduced costs · Saves time and increases productivity · More organised raw material records · Provides a framework for future manufacturing Case Lots and Units of Measure Create multiple stock items which can be brought into the system via a case lot or individual item. Create a case lot item in a purchase order and then upon receipt of the case split the items into multiple individual items. · Greater inventory control · Better ordering for stock Recurring Contracts Create contracts for annuity billing, define the contract period and type of billing period. Setup your invoice templates and create the billing. Automatically or manually process the invoices.   Change invoices in the billing term manually Create recurring General Ledger journals and Supplier invoices · Fewer invoicing mistakes · Improved customer relations · Saves time · Improved cash flow · Staff time saver as no manual work is needed, system is automated Fixed Assets Allows one to track all your fixed assets via serial number tracking.   Serial number tracking module is essential when using this module.   You can GRV (Goods Received Voucher) your fixed assets via a Purchase Order, this updates your fixed asset ledger account and creates a fixed asset register for the fixed asset item. Pictures can be attached to this register. Run fixed asset audits. · Prevent theft of assets · Helps in estimating the repairs and maintenance costs · Track gross value and net value of assets · Track and identify all fixed assets of the business · Assists in conducting and audit of fixed assets.   Production Tracking (PT) The Production Tracking Module provides real-time visibility and control throughout the manufacturing process, allowing businesses to monitor items from production commencement through to final completion. Acting as a centralised hub for production information, the module tracks the status, location, and progress of every item as it moves through the production workflow. Using barcode technology, each item is assigned a unique identifier and scanned as it enters and exits production bays. This provides instant updates on production status, enabling managers to monitor workflow efficiency, identify bottlenecks, and ensure production targets are met. Real-time production data improves accountability, resource allocation, and operational planning across the factory floor. The module also supports production scheduling and allows timeframes to be assigned to each stage of the manufacturing process. Automated notifications can alert supervisors to production delays, enabling prompt intervention to keep jobs on track. In addition, businesses can schedule quality control checks, capture photos, attach supporting documentation, and maintain a complete audit trail throughout the production cycle. A companion mobile application for Android devices allows production staff to update job progress directly from the factory floor by simply scanning barcodes, ensuring information remains accurate and up to date at every stage of the process.   Key Benefits - Real-time visibility of items throughout the production process. - Barcode-driven tracking for accurate production status updates. - Improved workflow management through monitoring of production stages and bottlenecks. - Production scheduling and target management to improve on-time delivery performance. - Automated alerts and notifications when deadlines or production targets are at risk. - Integrated quality control processes with photos, documentation, and inspection checkpoints. - Mobile production floor functionality for instant updates and data capture . - Enhanced traceability, accountability, and operational efficiency across the manufacturing process.   Power BI Reporting & Analytics Module The Power BI Reporting & Analytics Module provides businesses with real-time visibility across financial, operational, sales, inventory, and production data. Integrated directly with Huge ERP, the module consolidates information from multiple areas of the business into interactive dashboards and management reports that support informed decision-making. Data is automatically refreshed, ensuring management always has access to current business information. Reports can be tailored to individual business requirements, allowing users to analyse performance at a company, branch, customer, product, or job level. Powerful drill-down capabilities enable users to move from high-level summaries to transaction-level detail with a few clicks, providing greater insight into the factors driving business performance. The solution is commonly used for monitoring profitability, sales trends, financial performance, inventory movements, production efficiency, and job costing. Custom dashboards can be developed to highlight the key metrics most relevant to your business, providing a centralised view of operational performance and supporting strategic planning. Key Benefits - Real-time dashboards with automatically updated business information. - Financial reporting including Profit & Loss, Balance Sheet, Cashflow, Budget vs Actual, Debtors Ageing, and Creditors Ageing. - Sales analysis covering revenue trends , profitability, customer performance, product sales, and sales representative performance. - Production and operational reporting including stock movements, production variances, job costing, and time analysis. - Interactive drill-down reporting from summary information to detailed transaction data. - Customisable dashboards and reporting windows tailored to business requirements. - Historical trend analysis for improved forecasting and decision-making. - Accessible from anywhere , providing visibility for management and key stakeholders. - Supports monthly management reporting and strategic planning through a single source of business intelligence.   Third-Party API Integration   Integrate Huge ERP with external business applications such as Xero, Shopify, Go Sweet Spot , and other third-party platforms. Automate the exchange of information between systems, reduce manual processing, eliminate duplicate data entry, and ensure critical business data remains synchronised across your technology ecosystem. Key Benefits Seamless System Integration – Connect Huge ERP with accounting, e-commerce, freight, CRM, and other business applications. - Automated Data Synchronisation – Keep information consistent across multiple systems in real time. - Reduced Manual Processing – Eliminate duplicate data entry and minimise administrative effort. - Improved Data Accuracy – Reduce errors by automatically transferring information between platforms. - Enhanced Operational Efficiency – Streamline business processes through automated workflows. - Real-Time Information Sharing – Ensure departments & systems have access to current & accurate data. - Scalable Integration Framework – Support existing and future business applications as your organisation grows. - Better Business Visibility – Create a connected technology environment that improves reporting and decision-making.   Sales Rep Reporting Module Sales Rep Reporting provides sales representatives with real-time visibility of their sales performance through an intuitive dashboard. Monitor revenue, track customer activity, analyse sales trends, compare year-on-year results, and identify top-performing accounts from a single location. With instant access to key metrics and customer insights, sales teams can measure performance, uncover new opportunities, strengthen customer relationships, and make more informed decisions to drive business growth. Key features include: Personalised Dashboard displaying key sales metrics and performance indicators. Monthly Revenue Tracking with progress against revenue targets and budgets. Customer and Invoice Statistics , providing an overview of active customers, invoice volumes, and sales values. Revenue Trend Analysis with graphical reporting to track sales performance throughout the year and identify seasonal trends. Customer Performance Reporting , showing year-to-date sales, previous year comparisons, growth percentages, and top-performing customers. Year-on-Year Comparisons to quickly identify business growth opportunities and customer spending patterns. Sales Performance Visibility allowing representatives to monitor their own portfolio and focus on key accounts. Real-Time Reporting ensuring access to the latest sales information without the need for manual spreadsheet analysis. The module provides sales teams with the information they need to better manage customer relationships, monitor performance, and make informed decisions based on accurate sales data.     Customer Sales Analysis allows sales representatives to drill down into individual customer accounts and gain deeper insight into purchasing behavior and sales performance. View customer revenue, analyse sales trends, compare year-on-year growth, and review purchases by brand or product category. With access to detailed customer information and performance metrics in a single screen, sales teams can identify new opportunities, strengthen customer relationships, and make more informed account management decisions. Key features include: Customer Profile View displaying contact information, email address, and phone number for quick access. Year-to-Date Revenue Summary showing total sales generated by the customer, along with year-on-year growth comparisons. Customer-Specific Sales Trends presented in graphical format to highlight purchasing patterns and seasonal fluctuations throughout the year. Sales by Brand Reporting breaking down purchases by product category, brand, SKU, or description. Year-on-Year Performance Analysis for each product group, helping identify growth opportunities and changes in buying behavior. Search and Filter Functionality allowing sales representatives to quickly locate specific products, brands, or sales activity. Direct Customer Communication options, enabling sales staff to contact customers directly from the profile screen. This detailed customer view helps sales representatives identify growth opportunities, understand purchasing trends, and strengthen customer relationships through more informed account management. Cashflow Forecast   Huge ERP Cash Flow Forecast is an online tool that fully integrates with the accounting system, providing visibility of outstanding debtors, creditors, payments, and deposits. The cash flow forecast allows you to enter both one-off and recurring payments or deposits, creating a comprehensive forecast for up to 13 weeks. You can view forecasts on either a weekly or daily basis for a specific bank account within a company profile. For businesses managing multiple company bank accounts, the system provides a quick and easy way to switch between company cash flow forecasts. Herewith screen shots of cashflow forecast Forecast up to 13 weeks ahead - View inflows and outflows - Create one-off payments or deposits - Create recurring payments or deposits for both inflow and outflow - Enter your bank balance to maintain a running cash flow forecast balance - Expand a week to view the daily forecast - Drag and drop payments or deposits to different weeks or days -Select a default payment weekday when dragging and dropping transactions - Integrates with Huge ERP, providing live debtor and creditor information, including outstanding payments and deposits - Debtors and creditors are aged according to their due dates based on payment terms - Payments or deposits can be moved to a different date, overriding the original debtor or creditor terms - Download your cash flow forecast as a CSV file - One-off and recurring payments automatically fall away as the cash flow forecast remains current - Debtor and creditor due dates that are in the past are brought forward to today's date and can be reassigned to a new due date - Includes a line graph showing your cash flow trend   AI Document Processing   Automate the capture and processing of customer purchase orders and supplier invoices received through a designated email inbox. AI intelligently extracts key information and automatically converts customer purchase orders into invoices and supplier invoices into Goods Received Vouchers (GRVs), reducing manual data entry, improving accuracy, and significantly increasing processing efficiency. Key Benefits - Automated Email Capture – Monitor and process documents received via a designated email inbox. - AI Data Extraction – Automatically identify and extract key information from purchase orders and supplier invoices. - Invoice Automation – Convert customer purchase orders into invoices with minimal user intervention. - GRV Automation – Convert supplier invoices directly into Goods Received Vouchers (GRVs). - Reduced Manual Processing – Eliminate repetitive data entry and improve operational efficiency. - Improved Accuracy – Reduce errors through AI-driven document recognition and validation. - Faster Processing Times – Process high volumes of documents quickly and consistently. - Real-Time Visibility – Track document status and processing progress from a central dashboard.