| **Key Benefits** | **Description** | **Benefit** |
| **The Right Consultant** | ERP Solutions consultants have many years of experience in implementing the Huge ERP system. | A correctly implemented and working ERP system |
| **The Right System** | Huge ERP system is an all-encompassing Enterprise Resource Planning and accounting system that is cloud based and has mobile smart device applications | One system for the company to use where all data is stored centrally and can be accessed anywhere anytime. |
| **The Right Database** | Huge ERP is based on a database called Iris (Cache) from Intersystems which makes it easier to build high-performance, machine learning-enabled applications that connect data and application silos | Large volumes of data Company can grow with the database No need to change to other systems because of data overload and speed issues |
| **Document Management** | Attach documents and pictures to every part of the system | Go paperless Quick access to source documents |
| **Privacy Laws** | Your company has its own database with all your information is kept | You can move from the cloud to an office server Your database contains only your data |
| **Mobility** | Huge ERP allows easy mobile access to the software as the system was designed to be a web based system. User’s access the software package with any browser | Gaining access to financials from anywhere in the world. |
| **One Accounting Software for Life** | Huge ERP is suitable for small business, medium business and large businesses which means that companies grow with the software starting from single user to multiple users | Reduced training and consulting fees over the years All staff understand the system methodology Full data history |
| **Merging business principles with accounting rules** | An extensive range of standard and add on features allows most sectors of business and industry to merge their business process into a structured and auditable accounting and ERP package. | Core management features ensure a 24/7 birds eye view of one or many companies, with up to the minute information sharing |
| **Stability** | Data corruption is reduced dramatically with Huge ERP The goal of the Huge Software ERP Company is to ensure that it sells and delivers a stable product | Careful consideration on the database used –Huge ERP uses IRIS (Cache) Database from Intersystems. The system works |
| **Support** | With the correct implementation and training done in the beginning | · Telephonic support calls are reduced · Processes work within the company · Consulting billing is reduced long term |
| **Training** | Training is critical to ensure that support calls are reduced | Your partner does this by assisting the client in going live as quickly as possible with real transaction training and on the job training |
| **Key Benefits** | **Description** | **Benefit** |
| **Smart device access** | Android and IOS is available on the App and play stores for all devices | Mobile phones and tablets are used for staff to access data on the system |
| **Operating System** | All operating systems are catered for, windows, Linux and Apple | Reduction in having to change systems |
| **Financial Years** | Unlimited number of financial years can be retained within system. | Long term business history available for improved business management |
| **Unlimited Number of Users** | Small businesses can begin with a single license and grow to an unlimited number of users. | Saves time and money as businesses do not need to purchase new software as the company grows No need to learn new applications |
| **Security** | Application security is implemented via user roles. Users can only access modules and screens within the application according to the security rights assigned to them. | Company confidential information is protected Huge Software ERP can limit access to Modules, Menu groups, Menus, tabs and button rights |
| **Custom Screens & Fields** | The system caters for unlimited number of custom fields and screens. | Custom screens and tables means a company and its users can set up the application in a format best suited to how they work |
| *** *****Project Tracking** | Allocate a project or combinations thereof to any document within the system. Combinations of projects can be created where a project is sharing a percentage of the costs. | Allows a business to track all documentation associated with a project, as well as view the profit and loss per project |
| **Master Codes** | All general ledger, customers, suppliers and inventory codes can be changed after posting has occurred. Stock codes can be up to 400 characters in length and alpha Numeric | Allows for changes to your structure of master codes, should you choose to change them after processing Saves on having to create new codes |
| **Multi-Currency** | For International business, Huge Software ERP allows users to maintain the customers and supplier accounts in foreign AND local currencies, as well as send invoices and statements in foreign currencies. In addition, the application also maintains the foreign rate of exchange used at the time of the transaction | By maintaining the individual rate of exchange used for each foreign exchange transaction AND the local currency equivalent, both the trial balance and financial statements at year-end will balance |
| **Multilingual** | A standard feature of the application is the ability to choose in which language the user would like to view application screens - English, French or Portuguese and many others | · Within a multilingual company, an individual user can view the application screens in the language they are most comfortable with, within the same set of books · Allows our support team to support in their language on a customer who has a different language |
| **SCM Features** | **Description** | **Benefit** |
| System Configuration Module | This module controls most of the system settings | · One central point where all the setups all maintained · One module to disable for staff access |
| Backups | Backups are automatically scheduled to run a full back up each night Backups are copied offsite Backups are copied to an external drive | · Full back ups are securely backed up and copied off site for no loss of data · Companies are able to operate without data loss or down time |
| Security | Application security is implemented via user roles. The system controls security from a high level on full module access, down to menus where the user cannot access a particular button | · Company confidential information is protected. Users can only access modules and screens within the application according to the security rights assigned to them · Single user sign on per device which logs you off the other device |
| Software Updates | The yearly license fee includes software updates and telephonic support Email notification of new version installed and features implemented sent to users | The customer is always operational with the latest version and therefore latest features of Huge Software ERP |
| Price Levels | Create an unlimited amount of pricing sales structures for example – Wholesale, Retail and many more | The benefit is that should a company require a wide range of pricing, the system will allow the user to set this up. |
| Custom Fields | The system caters for unlimited number of custom fields. Examples are: Drop Down Menus, Text boxes, Text Areas, Attachments, Check boxes and Horizontal Lines. | Custom screens and tables means a company and its users can set up the application in a format best suited to their requirements |
| KPI Dashboards | The system caters for multiple dashboards which can either be viewed as a grid or graph This data can be automatically updated with a timer | · The company can view a snapshot off important information at the click of a button · The KPIs can be viewed on a big screen TV for staff to view for increased performance |
| Branches | Provides the flexibility to have a multiple number of branches with one set of books. Reports can be generated per branch or consolidated | Allows each branch to view their own Customers, Suppliers and Inventory transactions |
| Employees and Users | The management control of users, their access into the system, their passwords, photos, legal documents and control of leave can be done here. | Security levels can easily be changed by management, allowing/denying employees access to the system sections |
| User Report | This report gives a detailed log of each user and where they have gone within the system, minute to minute | · Ensures proper system control · Allows trace ability of users within the system · This can be viewed as a staff productivity tool |
| APIs and Web services | The system allows for integration with external sources of information. Some of the APIs available are Mail Chimp, Shopify, Hawks GPS and many more | · Integration of other software applications · More features to expand your centralized database |
| **GLM Features** | **Description** | **Benefit** |
| **General Ledger** | General Ledger can be sold as a standalone module. | Ideal solution for small businesses wanting to save money and only require journals, cashbooks and bank recon features. |
| **General Ledger Maintenance** | Unlimited amount of tree levels allows a reconciliation to contain many Add On accounts. Codes of ledger accounts can be changed even after the transactions have been posted. Once changed, the system will still retain a full history of accounts. | With unlimited tree levels information can be easily accessed and analysed, eg. The company’s phone bill can be broken down into several Add On accounts such as ADSL, fax, surcharges etc. (The unlimited amount of tree levels is a unique feature). |
| **Journals** | Journals are controlled via an authorisation process. A clerk can capture the transaction and the financial manager can release into the books after verifying the information. Journals can only be posted if they balance. Journals can be created on the fly without complicated set up for batches. | Authorisation process assists companies in correction of Journals before processing to books. On-going journal posting saves time. |
| **BankIT** | Huge ERP bank file import with intelligence rules | · Quickly import your bank statement · Teach the system the allocations for quickly cashbook creation |
| **Cashbooks** | Cashbooks are controlled via an authorisation process. A user captures the transaction and the manager releases the transaction into the books after verifying the data. Cashbooks cater for splits on ledger accounts. Cashbooks can be created on the fly without complicated setups for batches. | Improved financial control and reduction of errors. A split ledger account allows for more detail in the cashbook eg Multiple ledger allocation from one purchased slip |
| **Bank Recons** | Retains cashbook balance and bank balance | When saving, there is no need to print as the system stores a copy of the reconciliation for both standard bank recon print outs as well as what was reconciled. (Most other applications require the user to print the bank reconciliation as this cannot be retrieved from the system). |
| **Account Analysis** | Allows for detailed analysing of all accounts. This analysis feature allows every ledger account to be analysed including output to line graphs and bar charts. | More detailed management reports enable better business management. |
| **Financial Reports** | Allows management to run various reports in order to analysis the business | Business analysis down to transaction level ensures hands-on management and business expansion |
| **CM Features** | **Description** | **Benefit** |
| Supplier Module | Keep track of all purchases done within the business and use the internal purchasing processes | Good control on purchases Running authorisations for Purchase Orders ensures control of unnecessary purchases |
| Creditors / Supplier maintenance | On setting up a Creditor, multiple contacts are kept The system allows creditors to be aged by date of statement or date of invoice PER creditor. | Information is more easily accessible. Ease of use. Company has access to information. |
| Stock Ordering | Create an order batch and work out what stock to order. Use past statistics of stock movements to give you quantity movement to make calculated ordering decisions Create a purchase order from stock order forecast | Reduce stock on hand by ordering correct stock for Just in time stock. Reduce time working with Excel sheets to work out your orders. |
| Supplier payment batches | Create supplier payment batches to indicate what supplier invoices to pay. Create remittance documents to send to suppliers on which invoices are paid Promote to a cashbook with auto allocations Create a payment file for the bank | Control payments of supplier invoices No need to put into Excel View all supplier invoices attached in one system Allow managers to check and authorise payments to supplier invoices |
| Purchase Orders | Once purchase orders are authorised, stock can be received. Then purchase order status is changed to Goods Received Voucher (GRV) Purchase Invoice. | Allows full process and flow of documentation with ease. Time saving, no need to recapture transactions. |
| Delivery Notes | Receive stock via a delivery note from your supplier. Update the pricing of the item to actual. Flag a discrepancy from your purchase order to supply invoice | Tracks your delivery notes to outstanding invoices from your supplier. Run a delivery note aged analysis of delivered goods |
| Goods Received Voucher (GRV) Purchase Invoice | When processing a Goods Received Voucher, the system will not allow for the capture of duplicate supplier invoices. The system forces a supplier invoice number to be captured against the GRV. Supplier invoice can be attached to the source document | Prevents duplicate stock being entered into the system and incorrect stock levels being displayed. When searching for original supplier invoices, documentation is easily accessible. |
| Stock Returns | By importing a Goods Received Voucher, when stock items need to be credited the GRV can be converted into a Stock Return note without having to recapture the content. | This feature saves time and avoids mistakes because all the original GRV data is now available in the Stock Return note. |
| Creditors Analysis | Allows authorised users to view all transactions related to the supplier on one screen. | Ease of use – authorised users are also able to view purchase orders, delivery notes, goods received vouchers, allocations, cashbooks and journals. |
| Reports | Various reports in the system allow for a global view of purchases | Detailed reports facilitate business management. |
| **IM Features** | **Description** | **Benefit** |
| Inventory Module | Control all inventory from Stock, Custom (consumables), Service and Fixed Assets | Full stock control ensures no stock losses Increased profitability |
| Stock Items | ONE stock item can have multiple suppliers with multiple cost prices and related supplier item codes. | Allows for smarter purchasing of stock and tighter stock control. |
| Inventory setup | When setting up a stock item, photographs, specifications and documentation can be attached. Specials can be implemented on the system via an expiry date. When expired, Huge ERP will automatically revert back to the original pricing. | · Ensures clear stock identification where products may have similar features. · By reverting to the original pricing, the system ensures no unnecessary loss of revenue. |
| Stock Requests | Stock can be requested on the system and indicate a specific delivery date. All stock requests can be authorised and pulled into a purchase order. | · Stock requests lead to Just-in- Time stock ordering and delivery saving time and money. · No re-capturing of data required. |
| Stock Level Adjustments | In this area we allow a user to import stock levels from CSV files. | Allows users to work in Excel if required and then import data into Huge ERP. |
| Stock Takes | Stock takes can be performed by product group or by warehouse. In addition, once a stock take begins, the system freezes all stock in the product group or warehouse. | This means Huge ERP will not allow for Invoices or Goods Received Vouchers to be processed until the stock take is complete ensuring stock accuracy. |
| Group Codes | Users can create group codes. Huge ERP also allows for advanced general ledger links for groups of items. | · Group Codes facilitate quick sorting for stock take purposes. · Gives the user advanced reporting features in general ledger as sales can be split into groups. |
| Supplier Price Lists | When receiving price lists from suppliers in an Excel format, users can import the price list via CSV files. From the supplier price list, Huge ERP will update supplier cost price for relevant supplier. | · Importing the supplier price list saves time re-capturing pricing. · Automatic updates of price changes ensure correct system pricing. · Each purchase invoice updates supplier costs automatically on processing |
| Price Enquiry | A quick reference to price, stock availability and serial numbers of items on the system price list. Via the security features, different levels of users can be granted access to amend or see more information on each stock item. | · The price enquiry feature saves time · A one screen for critical stock information |
| Inventory Analysis | Within inventory analysis all movement of stock and cost pricing can be recorded. | Up to the minute analysis of inventory. |
| **JCM Features** | **Description** | **Benefit** |
| **Job Costing Module** | A big module to control stock, labour and expenses to jobs | Accurate costing of jobs Return on investment controlled |
| **Job Tasks** | A dynamic way of creating workflows from a Bill of Materials | · Hide costs and materials from a customer · Accurate costing done for jobs |
| **Managing Job Costing** | View all details of a job cost and all linked documents that affect the job | · One place view on job details · Check on Quote estimates to Actual work in progress |
| **Time sheets** | Link time sheets to jobs to capture costs based on tasks and hourly rate | · Reporting on time for each employee · Check on time and costs allocated on jobs for accurate costing |
| **Checklists** | Create multiple checklists to a job Add photos and indicate whether tasks are complete | · Control of workflow for a job and staff member to complete · Prechecks to a job · On the job process checks |
| **Asset Management** | Capture site information for job | · On hand information for a Job site · Technicians have full data accessibility |
| **Job Scheduling** | Schedule jobs, employees and teams Use a Gantt chart with drag and drop function | · Use drag and drop functions for quick movement of resources · Visually view your jobs |
| **Bill of Materials Job costing** | Run a job cost with all the dynamics and costs Then create finished items from this job and put BOM finished items in stock | Keep track of unforeseen costs on job BOMs |
| **Job Delivery Notes** | Create delivery notes before invoicing Multiple delivery notes to one invoice or multiple invoices can be produced | · Flow of stock and job moving to a client · Progress of delivered items out of the factory |
| **Job Percentage Invoicing** | Create a progress percentage invoice on a job with multiple invoices over a period | · Invoice before the job starts · Estimate costs versus actual costs · Ensure monthly profit and loss is consistent |
| **Job usage / actual invoicing** | Create an invoice with actual items used which will look the same as a traditional invoice | · Invoicing actual item costs on the progress of the job · Compare item cost and selling from Quote estimate to actuals to invoiced |
| **Collect / Deliver** | Monitor the collection and delivery of goods via invoices Notify clients that their order is ready for collection | · Track customer collections · Track customer deliveries |
| Interactions Features | Description | Benefit |
| **CRM Module** | Control communications to all areas of your business from sales to support to after sales service | Happy customers Increased company customer base |
| **Customer Activities** | View all information relating to a customer interaction via emails sent, memo notes, time logs, support logs, checklists, Bookins | Easy tracking of customer and supplier communication. |
| **Alerts** | Creating of alerts against various documents, customers, suppliers, stock items and many more | Instant notification for staff to be aware of notes against areas of concern |
| **Reminders** | Allows a user to capture a list of items which need to be completed | User can keep a list of items outstanding to complete and tick off completed items |
| **Contact and Networking Setups** | Create multiple lists of contacts and general database lists for marketing purposes. Once a customer purchases one can promote the contact to the customer list | One database controlling a list of general contacts and networking lists |
| **Bookins** | Keep track of client assets coming in and out of your office | Customer stock control within your company |
| **Sales Leads** | Tracking of presales for sales representatives. Check status of customer progress within the sales cycle Check value of sales pipeline | · Control of sales leads will equal to greater closure of sales for the business |
| **Time Tracker Clocks** | Clock into the system with clock in and out on App Use Barcode scanning to clock onto jobs | Speed up capturing of time via barcode and clock in Promote clocks to time logs |
| **Time Logging** | Log Time at customers. Promote this to an invoice. Keep track of time at a client Promote to a job cost | Excellent for Consultants, Technicians, Field and Production staff, Accountants, developers and any company capturing time against clients |
| **Support Logging** | Log Support enquiries from customers. Allow automatic support logs via email from a client. | Keep track of support calls from customers. Control issues and handle enquiries |
| **Checklists** | Create multiple checklists of procedures Add photos and indicate whether tasks are complete | · Control of workflow for tasks to be completed by staff member · Prechecks to a job · On the job process checks |
| **SMS Mailing List** | This gives the ability to create SMS mailing groups from information within the application. | SMSs can conveniently be sent to SMS mailing groups directly from within the application. |
| **Email Mailing List** | This gives the ability to create mailing groups from information within the application. Email lists can be exported to Mail Chimp | Emails can conveniently be sent to mailing groups directly from within the application or from an external program called Mail Chimp |
| **TM Features** | **Description** | **Benefit** |
| **Asset Management Module** | Keep track of items, information and customer assets in this module | Centralised information |
| **Asset Management Items** | Log all information against items Purchase information, next service date and warranty dates Capture customer assets for better control of their assets for maintenance | Information on customer sites Increased productivity on customer items |
| **Fixed Assets** | Add all fixed assets to the system with purchase date, price and supplier. Add in photos and keep track of who is holds the fixed asset and location | Fixed asset control Fixed asset list Control of fixed asset location |
| **Incident Log** | Log all incidents from COVID-19, Data or internet breaches, medical minor or major and Health and Safety | Monitor and log all incidents in company One central location of incidents |
| **Document Management** | Log all documents in the system to a particular module. Restrict access for user on various module access | Keep history of all documents Log all returns for taxes, VAT and GST to Government |
| **WEBM Features** | **Description** | **Benefit** |
| **Clock in and out** | Offline and Online- A clock in and clock out creates a physical, indisputable record of when an employee clocked in and out of clients visits, meetings support or training. It can be used to calculate an accurate payroll which, in turn, can lead to an accurate amount the business spent on labour | · Accurate hours spent on each task · Accurate record keeping · Compatible with third-party for billing purposes · Management can easily manage employee hours |
| **Sales Lead** | Online only - Assign and monitor the sales leads on the mobile app for the sales rep | · Improved customer service · Increased sales · Manage leads on the go · Generate new business on the fly · Improved customer retention · Market products and services more |
| **Quote** | Offline and Online – create quotes quickly on the fly and allow one to sign directly on the device. | · Quotes on the go · Changes can be made to the quotes quickly and delivered promptly |
| **Client Visits** | Offline and Online – Capture time, travel, toll fees and stock used at a client. Aimed at consultants, technical support. This is quick and live capturing. | · Better customer services · Helps to understand clients better · Accurate travels captured |
| **Client Information** | Offline and Online – check on customer contact information, last 15 invoices, 6 months graphs, outstanding tasks and navigate to client | · Boosts customer Retention · Clients information at a touch of a button · Better customer knowledge |
| **Reminders** | Offline and Online – Create your own to do list or request information from other staff, once they are complete, you will receive an email back to say it is completed. | · Recurring reminders · Makes it easy to follow-up on clients · Increased productivity · Increased income: Making reminders to make clients happy increase clients relations |
| **Check List** | Offline and Online – Create any template needed to create a checklist. Link this to a Asset Management item and you can check on a list. This can be used for fleet management, assets, machinery in the field. | · Improved maintenance · Real time asset tracking |
| **Support Log Ticket** | Online only – Schedule and monitor logs that must be completed for clients, feedback to clients on the status of the task or give feedback on the percentage complete of the support Log. | · Higher quality support · Maximum customer satisfaction · Faster Ticket resolution · Reduced ticket backlog |
| **Booking** | Online only – Allows one to book in Asset Management items to be repaired, coupled with job costing, you can quote and manage the job of the item to the point of invoicing and then finally booking out | · Easy to manage the book in and book out calendar |
| ** ** | ||
| **WEBM Features** | **Description** | **Benefit** |
| **Activity** | Online only – Directed at sales reps to monitor their target performance. | · Sales reps perform more · Better sales performance |
| **Approvals** | Online only – Coupled with the Purchase Ordering system, managers can approve POs on the run, view actual quote from the supplier and agree or disagree to the PO until final approval. | · No time wasting · Great internal communication |
| **Inventory** | Online only – Check the stock levels available in multiple locations. | · Stock availability at a touch of a button · Stock traceability and insight · Real-time remote warehouse management · |
| **Expenses** | Online – Capture expenses on the run, take a photo of the slip and submit for approval. Petrol, entertainment and reimbursement claims | · Go paperless · Accurate claims and reimbursements |
| **Asset Management** | Online only - Track any physical item or information relating to a client. Like a cardex system or file system on clients. Allow technicians update on the run | · No order picking errors · Better inventory management |
| **Add On Features** | **Description** | **Benefit** |
| **Multi-Currency** | Manage Customers and Suppliers with multi-currency module. Receive stock from overseas supplier, add in all shipping costs which is automatically calculated in the landed cost of the stock item. Each transaction is managed with the actual exchange rate. Statements can be produced in the currency of the supplier or customer. Manage foreign bank accounts via the cashbook. | · Stronger supplier retention · Easily and more convenient for handling foreign payments · Saves time in working out the landed cost · Eliminates Excel workings |
| **Multi- Warehouse** | Stock can be controlled in various warehouses, manage stock in transit. Move and manage stock at customers via serial number tracking. Run stock takes per warehouse. | · Stock level management across branches and locations · Consignment stock controlled to customers |
| **Serial Number Tracking** | Track stock items through strict serial number control. Track stock location to warehouses and customers. Check on production warranty dates. | · Complete history of individual products · Reduced data entry and errors · After sales process · Warranty checks · Purchase and sales history |
| **Bill of Materials** | Create recipes for manufacture of stock items. Track raw material stock items in Work in Progress and complete manufacture of end product. Create Kits with Bill of Material recipes | · Reduced costs · Saves time and increases productivity · More organised raw material records · Provides a framework for future manufacturing |
| **Case Lots and Units of Measure** | Create multiple stock items which can be brought into the system via a case lot or individual item. Create a case lot item in a purchase order and then upon receipt of the case split the items into multiple individual items. | · Greater inventory control · Better ordering for stock |
| **Recurring Contracts** | Create contracts for annuity billing, define the contract period and type of billing period. Setup your invoice templates and create the billing. Automatically or manually process the invoices. Change invoices in the billing term manually Create recurring General Ledger journals and Supplier invoices | · Fewer invoicing mistakes · Improved customer relations · Saves time · Improved cash flow · Staff time saver as no manual work is needed, system is automated |
| **Fixed Assets** | Allows one to track all your fixed assets via serial number tracking. Serial number tracking module is essential when using this module. You can GRV (Goods Received Voucher) your fixed assets via a Purchase Order, this updates your fixed asset ledger account and creates a fixed asset register for the fixed asset item. Pictures can be attached to this register. Run fixed asset audits. | · Prevent theft of assets · Helps in estimating the repairs and maintenance costs · Track gross value and net value of assets · Track and identify all fixed assets of the business · Assists in conducting and audit of fixed assets. |