# Take On Values for Job

### Taking on Values for a Job

<div id="bkmrk-create-a-sub-quote-g">1. **Create a Sub Quote**
    
    
    - Generate a sub-quote from the existing job, using the closing balances for both cost and selling values completed to date.
2. **Set Up an Inventory Item**
    
    
    - Create a new custom inventory item called:  
        **XJOB/OB – X Job Cost Opening Balance**
    - Use this item code on the quote lines.
3. **Structure the Quote Lines**
    
    
    - Divide the quote into two lines (using the same inventory code): 
        1. Costs and sales related to all previously invoiced documents to date.
        2. Costs and sales representing the remaining balance compared to the total job budget.
4. **Validate Totals**
    
    
    - For existing jobs, ensure that: 
        - The two calculated values above, plus any new values,  
            **equal the total estimated cost and selling value of the job.**
5. **Push Quote to Job**
    
    
    - Once the quote is created and applied to the job: 
        - Manage the quote lines so that costs and sales are correctly reflected in the Job WIP (Work in Progress) reports.
6. **Raise Customer Invoice**
    
    
    - Create a customer invoice for the opening balance lines.
    - Process the invoice to reflect completion, ensuring: 
        - No VAT/GST is applied.
7. **Post to Suspense Account**
    
    
    - Allow the invoice to prompt for posting.
    - Adjust the ledger so that it posts to the **Take-On Suspense Account**.
8. **Balance the Customer Account**
    
    
    - Create a customer journal transaction to balance the account.
    - Offset the entry against the Take-On Suspense Account.
    - Allocate the journal and invoice together.
9. **Invoice Numbering**
    
    
    - Change the invoice reference format to: **JOBOB + sequential number (starting from 100)**
10. **Processing Timing**
    
    
    - Perform this process **outside of normal production hours** to prevent interference with regular invoice processing using the temporary numbering.
11. **Restore Invoice Sequence**
    
    
    - After completion, revert the invoice numbering sequence back to the standard range.

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