Job Costing Percentage Invoice

Go to Job Costing Module > Activity> Quotation 

 Click Add to create a new Quote 

 Select the customer 

 Enter a Reference 

 Enter the Order Number 

 Click Save 

 

 Click Add 

 Enter the required Item code 

 Enter the quantity 

 Check the selling price and amend if required 

 Click Save and close 

 

 Click Approval Options tab 

 

 Select Approve to Job 

 Enter a Description 

 Check the Order number 

 

   Click Continue 

 Make a note of the Job number (if necessary) 

 

 Click OK 

 The Job has now been opened and can be found under the Managed Job Menu 

 Go to activity> Manage Job> Enter the job Number> Click Search 

 

 

 The client/ Job Manager/ Installer can then sign the picking slip as acknowledgment of receipt of the item(s) 

 Prior to installation, you may need the client to pay a deposit of the total order value. 

 This is done by way of a Percentage Invoice: 

 Go to Activity> Job Invoice> 

 Click Insert 

 Enter the Job Number and Press Enter 

 

 Select Percentage Invoice from the “Type of Invoice” Drop down 

 NOTE: DO NOT CLICK FINAL INVOICE BOX AT THIS STAGE 

 Click Create 

 

 Enter the Deposit amount to be invoiced 

 Enter the estimated Cost of this invoice. 

 Note: assuming you require a 50% deposit to be paid upfront, then the cost amount to be entered here will also be 50% of the total order cost 

 In our example: Selling price per unit equals R 150 

 

 Cost Price per unit equals R 100 

 Total Selling Price

 = R 7500

 (50x R150) 

 Total Cost Price

 = R 5000

 (50x R100) 

 This 50% Deposit equals R 3750 

 And 50% Cost equals R 2500 

 Enter a description to be printed as a invoice line on the invoice. 

 Click Save and Close 

 Click Close 

 

 Check that the correct invoice is highlighted 

 Click the Process Tab 

 Click Process button 

 The invoice will print to screen. You can now print a hard copy and/or email the invoice as required. 

   

   

 The ledger account entries for this invoice will be as follows: 

 

 Upon completion of the job, you will then need to create an invoice for the balance of the amount due. 

 Go to Activity> Job Invoice> Click Insert 

 Enter the Job Number and press Enter 

 Click Final Invoice Box 

 Click Create 

 Enter the remaining balance to be invoiced 

 Enter the remaining estimated Cost 

 Enter the Description to be printed on the invoice Line 

 Click Save and Close 

 Click Close 

 Click The Process Tab and then click the Process Button 

 

 Ensure that the drop down is selected as “Stock Write Off” 

 (This is to remove the stock from the system) 

 Click Continue 

 The final Invoice will then print to screen and you can print a hard copy or email as required 

 

   

 Click Close to close the Job 

 

 The Ledger entries for this invoice will be as follows 

 

   

 Accumulatively the ledger accounts will look as follows: 

 

   

 NOTE: 

 Since the cost of the items are estimated initially, upon closure of the job, the Actual system average cost will be posted to the Work in Progress Account.  

 This will result in the Work in progress account not being cleared out. 

 You will then need to process a journal in order to clear the Work in progress account. The contra account being most likely the Cost of Sales Account. (in order to realise the actual cost on your financials)