# Job Bill of Materials Process (BOM)
#### **The Job Bill of Material (BOM)**
This process enables you to produce a BOM resultant item using a job, ensuring accurate control of the final item cost, including all applicable labour and service costs.
Process Steps:
**Quote**
Create and prepare the initial job quote.
**Manage Job**
Convert the approved quote into an active job and manage it accordingly.
**Add Labour and Service Costs**
Include any relevant labour or additional service costs to ensure the total job cost is accurate.
**Process Job BOM and Close**
Process the Job BOM to generate the resultant item, then close the job.
#### **Job Bill Of Material (BOM) Process**
#### Resultant Item Setup
Go to **Inventory > Configuration > Inventory Setup**
- Click **Add**
- Enter an **Item Code** (ensure it aligns with your existing inventory coding convention)
- Enter the required **Item Description**
- Select the correct **Group Code**
- Click **Save**
- Navigate to the **Bill of Material** tab
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- Select the **BOM Item** checkbox
- Click **Save and Close**
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#### Setup the BOM item
Go to setup the Bill of Materials item
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#### Capture Quote - Job Costing
J**ob Costing > Activity >Quotation**
- Enter the **GST Production Account Code**
- Enter the **Description** and **Reference**
- Enter the **Order Number**
- Click the **Address** tab
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- Enter the required **Division**
- Enter the required **Region**
- Enter the **Invoice Group** (if applicable)
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- Click **Save**
- Select the **Add** tab
- Choose the **Stock Code** or enter the description for the resultant item to be produced
- Enter the required **Quantity**
- Enter the estimated **Cost Price -** Do **not** enter a selling price
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- Click **Save and Close**
- Click the **Approval Options** dropdown
- Select **Customer Approval** – this must be selected to ensure correct reporting
- Select **Approve to Job**
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Once **Approve to Job** has been selected, this screen will appear
Ensure the appropriate options are selected based on how you want to control and manage the job
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Ensure the **Exceed Quantities** and **Value** options are selected.
*(This allows quantities and values to exceed the original job budget where required)*
- Click **Continue**
- Click **OK**
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#### Manage Job
**Job Costing > Activity > Manage Job**
- Enter the **Job Number**
- Select the required **Production Job**
- Click **Manage Job**
- Click the **Cost to Company** button
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- Enter the **Item Code** of the stock item being used to produce this BOM item
- Enter the required **Quantity**
- Click **Save and New** to add another item
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- Continue adding all items required to produce the resultant item
You can check stock on hand for both the component items and the resultant item by navigating to:
**Inventory > Analysis > Stock Enquiry**
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- Manage the stock items added to the job
- Double-click the relevant line and enter the **quantity used**
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Once all stock items have been processed, review the job lines to ensure they are accurate and have been correctly managed
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Ensure all timesheets from relevant staff have been submitted and are ready for capture, or have already been entered into the system
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- Check the costing analysis of the job
- Open the job
- Select the **Print** tab
- Click the **Job Total Analysis** button
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Click the **Managed Totals** tab
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- Click the **View Details** Button
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Review the details to ensure everything is accurate.
Once all lines have been verified and the job is ready to be completed: - Close all open windows
- Return to the **Job Search** screen
- Search for the job, then click the **Extras** dropdown
- Select the **Job BOM** button
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- Enter the **Resultant Item Code**
- Enter the **Quantity** to be produced
- Click **Save**
- Click **Process**
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- Verify the BOM Item Stock
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You will notice that the **resultant item stock on hand** has now been updated and increased accordingly
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