# BIM - Activity
Activity
# Stock Forecast
# Stock Forecast Process
The stock forecast is used to predict or calculate how much stock to purchase in advance
**Inventory Module> Activity> Stock Forecast**
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-03/iDWimage.png)
Clicking Add
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/cCLimage.png)
# Repackage Menu
Repackaging of stock
# Repackage
Repackage is a combination of stock level adjustment and stock value adjustment.
Repackage helps to distribute product quantities into other product packaging.
If you have a box of screws and want to turn it into smaller packages it allows you to do that and to change the pricing to suit the pricing of the smaller packages.
See detailed video on how repackage works - [Repackage.mp4](https://hugeerp10.co.za/hsofmanual/attachments/5)
**Inventory Module> Activity> Repackage**
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-10/YHW6RYimage.png)
# Creating a new repackage
Adding in a new repackage item
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-10/EhFimage.png)
# Repackage Basic Import
In place of adding items individually on the repackage function, one can import the item.
To import items:
You will need to create the import file
The file template is a s below and is a standard excel format file
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-01/DNCimage.png)
Once the file has been created. Save the file in a dedicated folder
Go to Repackage
Create a new repackage setup
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-01/ktqimage.png)
Select the relevant code and Enter the description as you would normally
Click Save at the bottom of the page
Click the Repackage Import / Export Button
Search for the file and select
This will upload and you should see “successful” indicted (once the file has bene uploaded )
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-01/Ffnimage.png)
Click Verify
Successful should be returned
If unsuccessful or failed, click the Report button to establish the cause of the file failing to verify.
Once successfully verified, click the import button
Again, successful should be displayed
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-01/KQHimage.png)
Click close.
This will return to the Repackage grid where you should notice all item have been import and are displayed on the grid
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-01/uPBimage.png)
# Barcode Count
# Barcode Count Search
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/oWLimage.png)
# Stock Count Menu
# Stock Count
It is a function available on our webatar app that allows the user to count inventory using their mobile devices
this data is then synced to the main system.
Upon syncing the user will go to the main system
Inventory> Activity> Stock Count
.png)
Stock count process to stock take
.png)
# Stock Count Process
** **
The stock count function is a feature on the Webatar App that allows one to do stock takes or cycle counts. These counts can then be processed to various documents including stock takes.
On the Webatar App, go to Inventory, Stock Counts
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/qRrimage.png)
There are Multiple ways to add items to the count
1. Add items to the count individually by filtering on Brand categorisation.
2. Quick Add: Call up multiple items and enter counts simply by scrolling to the required item
3. Search count item by bar code
4. Search items product code or description
5. Scan item bar code
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/hHiimage.png)
Once the item is searched and returned on screen
Simply enter the actual count quantity
Warehouse is set to default to the user, thus saves time on having to select the warehouse on each count.
Click save
Search the next item and enter the count quantity.
Count and save multiple items and then sync.
Sync to sever either individually after each count, or bulk sync – after counted few / all items.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/mmoimage.png)
Enter any relevant notes related to queries/ discrepancies.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/G4ximage.png)
Counts not sync’d to server can be deleted or edited in the event of errors
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/qN5image.png)
once items are counted and ready to sync, click the sync bar to push counts to the server
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/K0Vimage.png)
Items successfully sync’d from Webatar will be displayed on the main system as follows
Go to Inventory Module > Activity > Stock Count
Enter the required date range and warehouse.
Click Search
See variance as soon as counts are sync’d, resulting in fewer delays in resolving discrepancies.
You will notice the synced items are listed in the grid with the system quantity, counted quantity and variance or difference.
The supervisor can then opt to do second counts on items where necessary.
Any duplicated counts can be deleted / marked compete from the grid.
Once the counts have been completed, these can be processed to the stock take
The process to stock take
When clicking on the process, bring up a window
This window will have the option for document type.
Currently only Stock Take
Select stock take and then there is another option which looks at open stock takes.
Select on the stock take.
This stock take defines the warehouse and items
When clicking on next the following will happen
Filter all stock counts by the warehouse, meaning that if the count is of another warehouse, ignore it
If an item was counted multiple times, take the last count for the stock take
On the status, only look at Open status, ignore other statuses
If Document Type was not specified as StockTake but user selected it, use it for the stock take.
If a stock item was counted but the stock take does not have this item, ignore it.
When clicking on continue, produce an exception report with various headers
| Successful | Showing Items successfully updated to the stock take file |
| Duplicate items | Show items that were duplicated but was not taken to stock take |
| Items not in stock take | Show items that were in stock count but not in stock take |
After you have successfully updated the stock take file, do the following to the stock count items
| 1 | Change the status to completed |
| 2 | Insert the stock take document number into the Document no column. |
| 3 | For those items that did not have a Document type StockTake marked which was blank, mark it as StockTake |
.png)
# ScanSKU Count
Video training manual 2021 - [Click Here](https://vimeo.com/655201173)
This section of the system uses the ScanSKU device to scan for stock take and stock count and import into the stock count.
Open up the Scan SKU window from Scan SKU button.
Once window is open, drag your scanned CSV file from your email onto the window.
The system will automatically upload the file and import the data.
If there are any errors, a button will appear which you can print, that shows you all the errors.
.png)
# Count to Stock Take
Video training manual 2021 - [Click Here](https://vimeo.com/505507926)
Processing of stock counts to a stock take
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/Yv8image.png)
#### Print
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/hb8image.png)
---
#### Functions
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/z9ximage.png)
---
##### Process Actions
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/HRYimage.png)
# Barcode scanning using ScanSKU
Go to section ScanSKU for how to do
[Click here](https://hugeerp0.co.za/csp/webhelp/topics/idh-topic10700.htm)
.png)
# Add Stock Count
Adding a manual entry into stock count
Click on the Add button to add in an entry manually
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-01/poCimage.png)
Clicking Add
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-01/Nb1image.png)
| **Item Code** | Search for the item by code or description |
| **Item Description** | Shows the description of the selected item |
| **Warehouse** | The default warehouse will appear |
| **Document Type** | Specify the type of count
Stock take, Stock Level, invoice, credit note, stock receive, stock return
|
| **Count** | Add in the count |
| **Debtors** | Select the associated customer |
| **Expiry Date** | Enter the expiry date of the product |
| **Manager Check** | Activate tick if the product was checked by a manager |
---
##### Cancel a Count entry
Adding in a count but made a mistake.
One cannot edit or delete the loaded item, but you can cancel the entry.
Follow the steps below
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-01/nMyimage.png)
# Stock Requests Menu
# Stock Request
Stock request usually imply requesting stock items from your warehouse.
Stock Request process
.png)
Within the Webaccounting system, stock requests can be used for 3 reasons:
RFQ – Request for Quote
Request stock from warehouse (Picking Slip)
Request Purchase order
This form allows the user to search for and amend existing stock requests and create
new stock requests.
To create a new stock request, Click on Add
Enter a description of your choice. (This could be a client’s name, or purpose for the stock request for example).
The reference could be the same as the description or a unique reference that you wish.
Requested by, will default to the name of the user capturing the stock request, however, you can
change this by clicking on the drop down box and selecting the person’s name that actually
requested the stock.
For instance, you may be the warehouse manager and a staff member requests stock items, you
could enter his/ her name as a reference for possible future queries.
The stock request can be of two types, Either Cost to Company (CTC) or Scope Creep (SC)
CTC = A cost to company. SC = An adhoc cost, perhaps an item initially forgotten to add.
To Insert item line(s), click Add
| Basic Search Tab | the user can search by entering the information on the following fields |
| Stock Request Number | to search by entering the stock request number |
| Description | to search by entering the description |
| Job Number | search by entering the job number |
| Date From | search by selecting the date from which stock request search runs from and also the date to |
| Status | to search by selecting the status from the drop down arrow |
| Requested By | search by entering the name of the person requesting the stock |
| Reference | search by reference |
| Add button | to insert a new stock request |
| Edit button | to view or edit the selected stock request item |
| Delete button | to remove the currently selected stock request. |
# Stock request document
Stock request document types
.png)
# Stock request rules
There are certain rules that apply on stock requests relating to Documents.
In most cases this is a great way for staff to capture a document telling admin and accounting staff what has happened to stock.
Stock request to Invoice
This will not update any lines on the job, but create a debtors invoice which is linked to a job.
Stock request to credit note
This will try and unmanage any items on the job as long as they have not been locked due to invoicing or re opening of job.
The stock request will attempt to unmanage any items managed and produce a credit note.
If the stock request cannot unmanage any lines, it will still create the credit note for you.
This is a great way for staff to log that a customer brought goods back to be credited.
WARNING
If you have not invoiced the customer and the job is still open with no invoices.
You will unmanage items on a job prior to invoicing and then produce a credit note of stock that is already off the job.
One can land up giving a customer an unnecessary credit.
Stock request to stock return note (supplier credit)
This will try and unmanage any items on the job as long as they have not been locked due to invoicing or re opening of job.
The stock request will attempt to unmanage any items managed and produce a stock return note.
If the stock request cannot unmanage any lines, it will still create the stock return note for you.
Stock request to Purchase Order
This will not update any lines on the job, but create a Purchase order which is linked to a job.
The reason no lines will be updated on the job is that when the purchase order receives the stock, it will manage add and manage the stock on the job.
Stock request to stock return to stock
When this option is selected and we process, the item is found on the job and unmanages the quantity
If the item is marked as “Is Complete”, this flag to be removed and then unmanage the item
If the item cannot be found on the job, ignore taking it off the job. Give a message to this affect
# Stock Request Manual Process
Capturing a Stock Request manually
This option will typically be used when you wish to request stock which may not necessarily be for a job, example for holding stock or to initial a Purchase order.
Inventory Module> Activity> Stock Requests
.png)
Click the Add Button
Enter the Reference
Enter a Description
Select the Storeman
Select the Job Number (If required)
Click Save
.png)
Click the Add Button
Search and select the require stock item
Enter the required quantity
Ensure the warehouse is correct. This is the warehouse from which you requesting the stock item.
You can enter any related notes that may be applicable to this item and you wish the storeman or relevant staff members to be aware of.
.png)
Click Save & New to add another item or
Click Save & Close, if this is the last item that you require
Once you have added all the required items, click Complete to Stores Button
.png)
This will promote your Stock Request to the Stores, where the Storeman will pick up the Stock Request and proceed to draw the stock from the shelf or initiate a Purchase Order.
# Job Return Stock Request
Returning stock back onto a job
If job line is not locked or invoiced, then we are doing a manage job line with a negative quantity to remove the quantity off the job that was managed.
This is the same for a stock item.
However if the line is locked because the job was reopened after it was completed or closed. All the lines are locked.
We cannot touch those lines.
In the case of custom items we do the following
Add the custom line to the job with a positive quantity but negative value for cost
Currently for stock we do nothing but give an error, however in the new versions the system does the following:
| **1** | Creates a stock level adjustment to bring the stock back into on shelf |
| **2** | Links the stock level adjustment to the job |
| **3** | Creates a custom item line in replacement of the stock item, just as we do a custom item return |
| **a.** | Description of stock item replaces the custom item |
| **b.** | The quantity is positive to the stock level item back |
| **c.** | The cost is negative to the value of the item cost |
| **d.** | The custom item is fetched from the defaults section for recovered costs custom item. |
| **4** | Create a new tab on the manage job to show stock level adjustments linked to the job. |
Recovered item setup
.png)
Setup default recovered custom item
.png)
# Stock Requests - Store Menu
# Stock request stores process
Once the Stock Request has been promoted to the Stores, the Storman will search the respective stock request:
Remember, the Picking slip has already been printed by the requester.
Thus, the Storman would have collected the Picking slip from the designated tray, clipboard.
He will then proceed to:
Inventory Module>Activity>Stock request – Stores
Enter the Request number or Job Number
Click Search
Double Click the Stock Request line to open the Request
Should the Storeman need to edit the stock lines, he can do so by double clicking on the respective line item and making the necessary changes.
If the stock item lines are edited, example quantities changed, then a new picking slip will need to be printed.
Once the storeman has reviewed all the item lines and now wishes to proceed to draw the stock, he will click the Start Picking Button.
.png)
The requester can view the progress of his/her request by looking at the Action Status on the Stock Request.
You will note as you proceed through the various stages of the Stock Request the Action Status will change accordingly.
The “Start Picking” button simply changes the Action Status, indicating that the request is in the process of being picked.
.png)
The Storeman will now click the Confirm Quantity Button.
.png)
| 1 | Here the storeman will click Confirm All button, if he has Physically Picked the respective quantities of all the items. |
| 2 | Alternatively, he can click the Confirm Quantity Button and then enter the specific quantity he has picked of the highlighted item. Click save and Close |
.png)
You will notice that the different Quantities displayed on the grid will change accordingly as you confirm the quantities picked.
.png)
.png)
The Storeman will then click the Collection Ready Button
Take note of the pop up Message
.png)
You can double click the line items to ensure that all lines have the Job number linked.
Once you satisfied that all is correct, Click Yes
The below reservation screen will then be displayed
.png)
Click the Reserve Items Button
This will then move the stock on the system from On Shelf to WIP.
The item will also be removed from this grid.
Should you wish to view the items reserved you can select “Show all Lines” and all item lines will be displayed including those items reserved.
.png)
If you mistakenly reserved the incorrect item, you can highlight the item by clicking once on the item line and then click the “Unreserve Items” button
Click Close
Click the “Process To…” button to complete the Stock Request
.png)
The following Screen will be displayed
.png)
If you have picked all the stock and no items or quantities are outstanding, then tick the “Close Stock Request” box and click continue.
This will automatically close the stock request.
If however, you still have items outstanding to be picked, but wish the item picked so far to be collected and taken to the Job, then you will not tick the Close Stock Request Box.
Once you click continue, then an email is sent to the Requester to come and collect the stock and the items picked, confirmed, and Reserved will then be Managed on the Job.
.png)
Click Ok
The stock Request will then be closed (if the box was ticked).
Click Close
Note: if a stock request or any other document linked to a job has been closed, the the Job will not be able to be closed
Therefore, if you have picked ALL the stock on a particular stock request and completed the picking process, it is advisable to tick the “Close Stock Request” box when completing the stock request. Alternatively, this would result in you first having to search for the stock request and closing it in a separate step before the job can be closed upon completion.
---
#### Print Picking Slip
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/JX6image.png)
---
#### Confirm Quantity
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/CQSimage.png)
##### Confirm Scan
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/qS6image.png)
# Stock Request Help
Job Costing Assign Job Line manage Rule
Below are some examples of how the stock should be handle when trying to manage (WIP Allocation) them onto the job
There are two conditions before promoting a quote to a job
| 1 | Allow to Exceed Value |
| 2 | Allow to Exceed Quantity |
Allow to Exceed Value
There is no current rule to handle this when adding stock to a job to be managed
Allow to Exceed Quantity
This rule applies when managing more stock onto a line that exceeds more on its budget quantity.
We will leave this rule in place to handle manual job manage to allow to exceed or not exceed budgeted quantity.
Stock Lines
There are three basic rules for assigning stock lines to a job
| 1 | Quote |
| 2 | SC – Scope Creep |
| 3 | CTC – Cost to Company |
Documents that allow lines to be added to a job are as follows:
| 1 | Manual Job Manage |
| 2 | Stock Request |
| 3 | Purchase Orders |
| 4 | Time Logs |
| 5 | Cashbooks |
In each of these cases the users should select what he wants to happen to the stock line to be added to a job.
| 1 | Add and manage quantities to an existing line |
| 2 | Create a new stock line |
| 3 | Fill up current lines and create new ones |
| 4 | Force a new stock line to be created based on either |
| a. | CTC |
| b. | SC |
Stock Request Selection Actions
The rule for Allow to exceed quantity or NOT does not apply in this section
.png)
There will be two sections in the selection
Actual (Quote lines)
CTC or SC lines
By default, the Actual to be Selected with a tick box and the CTC selection selected
Rules as follows:
| 1 | Actual tick on with CTC |
| 2 | Actual tick on with SC |
| 3 | Actual tick off with CTC |
| 4 | Actual tick off with SC |
We start off with the simple ones first
Actual tick off with CTC
Force a new line on the job as CTC
Put the system cost and make the selling price ZERO
Actual tick off with SC
Force a new line on the job as SC
Put the system cost and default selling price on the job
Actual Tick on with CTC
Find the stock line on the job
Check the budgeted quantity versus the managed quantity and check the difference.
Manage as much of the stock on the job line marked as quote (do not exceed the budgeted quantity less the managed), Fulfil the line.
If there is more quantity move onto the next stock line of the same item marked as quote and add more quantity.
If there is still more to add, BUT there are no more quote lines, check on Scope creep lines that have not been managed fully.
Managed as much as possible, but do not exceed.
Once all the above is exhausted but there is still quantity, add a new line as a CTC line and put this in the job
Actual Tick on with SC
Find the stock line on the job
Check the budgeted quantity versus the managed quantity and check the difference.
Manage as much of the stock on the job line marked as quote (do not exceed the budgeted quantity less the managed), Fulfil the line.
If there is more quantity move onto the next stock line of the same item marked as quote and add more quantity.
If there is still more to add, BUT there are no more quote lines, check on Scope creep lines that have not been managed fully.
Managed as much as possible, but do not exceed.
Once all the above is exhausted but there is still quantity, add a new line as a SC line and put this in the job
Actual Tick is on, BUT NO stock lines exist
If the Actual tick is on but there are no lines on the job for that stock line, apply the first rules where you force
CTC or SC
Stock request creation from Template Task of Job
Stock request lines created from a template task will remember which lines they were created from. When
lines from a stock request are managed onto the job, the corresponding lines created from the template task will be updated first.
If the corresponding lines are fully managed by other means, then the general rule above will take place
Job Costing MANUAL manage
Rules for Allow to Exceed QUANTITY or NOT will apply here
As it currently stands
---
#### Admin Process
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/ZJiimage.png)
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/vUHimage.png)
# Stock Return to Job
Use this option to return stock back onto the job.
This will check the job and where possible it will unmanage the stock or custom items on the job.
Custom item
If the custom item is unable to be taken off the job, it will create a new line with positive quantity and negative value
When stock is unable to be taken off a job, then a Job recovered cost option will be applied.
For custom items it works as follows:
If job line is not locked or invoiced, then we are doing a manage job line with a negative quantity to remove the quantity off the job that was managed. (Unmanaged item)
This is the same for a stock item.
However if the line is locked because the job was reopened after it was completed or closed. All the lines are locked.
Lines cannot be touched.
In the case of custom items we do the following
Add the custom line to the job with a positive quantity but negative value for cost
Stock will do the following
| **1** | Create a stock level adjustment to bring the stock back into on shelf |
| **2** | Link the stock level adjustment to the job |
| **3** | Create a custom item line in replacement of the stock item, just as we do a custom item return |
| **a.** | Description of stock item replaces the custom item |
| **b.** | The quantity is positive to the stock level item back |
| **c.** | The cost is negative to the value of the item cost |
| **d.** | The custom item is fetched from the defaults section for recovered costs custom item. |
| **4** | Stock level adjustments can be seen on the manage job via the stock level adjustment tab. |
.png)
# Stock Level Adjustment Menu
# Stock Level Adjustment
Inventory >Activity>Stock Level Adjustment
To create a stock level item click on the Add button
fill in the header information of the stock level adjustment and then click on Save.
.png)
Click on Add to insert lines.
.png)
In this window search for the stock item and select it, select your warehouse that you want to increase / decrease the stock in. Put in the quantity that you want the increase to go to and put in a reason. Click on Save and close to save changes.
Insert all the items that need a stock adjustment. Click on save and then close to take you back to the stock level adjustment screen.
Remember that we can also import stock level adjustments from an Excel Sheet.
Once you are back to the window you will notice your stock level adjustment journal waiting to be processed.
.png)
| Note that Stock Level Adjustments will only process on current dates, they will not be able to be back dated or forward dated.
|
| 1 | Once you begin with this procedure no source documents can be processed. Only a Stock Take freezes the inventory module. |
| 2 | Do a backup. |
.png)
Print an Inventory Valuation Report before starting a Stock Take
IM – Report – Inventory Valuation
.png)
If you don’t use any of the add on modules or Sales Orders then run a consolidated Valuation report per warehouse. However if you have the Bill of Materials add on module you will need to run a minimum of two reports.
Example: A company is using Huge ERP and the Bill of Materials add on module.
.png)
This will give you a complete overview of all stock on hand and value
.png)
This report will give you all the stock that will appear in your BOM WIP account. Remember you can not affect this stock.
.png)
This is the stock that is to be counted.
.png)
GL – Reports - Trial Balance
Print a Trial Balance
.png)
Inventory – Reports – Inventory Count
Print an Inventory Count Report
.png)
Print and export to excel
Proceed with a manual stock take – See attachment ‘Counted Qty.csv’
.png)
Sort by Column Variance
.png)
Now copy and paste the negative values onto a new excel worksheet and do the same for the positive. See attachments ‘Positive Stock’ and ‘Negative Stock’.
Remember that if the System Qty and Counted Qty are identical there is no reason to do a Stock Journal for these items.
.png)
On the both import files create a new column called ‘Increase / Decrease’. This will allow the system to know whether the amount being import should increase or decrease the quantity on hand. To ‘Increase’ use a 1 and to ‘Decrease’ use a 0.
Things to remember:
| 1 | You cannot import a negative figure, so re-evaluate the equation that you were using. |
| 2 | The Variance column cannot have a 1000 comma separator. |
.png)
IM - Activity – Stock Level Adjustment
Click on the Upload button
.png)
Browse button
.png)
Browse for the first import file and click on ‘Open’
.png)
Upload’
.png)
.png)
.png)
# Stock Level Adjustment Journal
Please keep the following in mind:
| 1 | Once you begin with this procedure no source documents can be processed. Only a Stock Take freezes the inventory module. |
| 2 | Do a backup. |
.png)
Print an Inventory Valuation Report before starting a Stock Take
IM – Report – Inventory Valuation
.png)
If you don’t use any of the add on modules or Sales Orders then run a consolidated Valuation report per warehouse. However if you have the Bill of Materials add on module you will need to run a minimum of two reports.
Example: A company is using Huge ERP and the Bill of Materials add on module.
.png)
# Stock level Adjustment In And Out
After working through this manual you should be able to do a stock level adjustment to convert paper reams into paper sheets.
Open the Inventory module.
Click on activity and then stock level adjustment.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-08/f4gimage.png)
This will open up the stock level adjustment screen. From here you can search for all existing stock level adjustments or create a new one. To create a new stock level adjustment click on Add.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-08/4Xbimage.png)
| Description | A description for the specific stock level adjustment. |
| Reference | A reference for this specific stock level adjustment. An example could be “Convert paper reams to paper sheets” |
| Date | This should be the date on which the stock level adjustment is done. |
| Long Description | This is an optional field and does not have to be completed. |
| Job No | Search for the job number if this stock level adjustment is for a specific job. |
Once all the fields have been completed click on save.
Notice that the greyed-out buttons (Add, Edit, Delete) in the middle of the screen now opens up. To add an item
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-08/Wn6image.png)
This will take you to the stock level adjustment click on Add.
This will open the stock level adjustment.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-08/LFgimage.png)
| Item Code | Search for the item by description or code. In this case we want to decrease the paper reams and increase the paper sheets so for the first one selects paper reams. |
| Warehouse | Select Master Warehouse. |
| Increase/Decrease | Select decrease for paper reams. |
| Quantity | Type the number of paper reams to be decreased. |
| Reason | Convert paper reams into paper sheets. |
Here you can adjustment one or more items at the same time.
Click save and close or close when you are done.
This will take you back to the stock level adjustment screen will be able to see all your adjustments on individual itema.
When you are happy with your list, click process at the top of your page.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-08/3BDimage.png)
A processing screen will pop up, click Refresh status and then close.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-08/6FRClPimage.png)
This completes your stock level adjustment
---
#### Import
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/Rk1image.png)
---
#### Import S/N
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/4HGimage.png)
Upload & Import Serial Numbers Help
Click on Browse to navigate to the CSV source document to import the serial numbers.
Click Upload to upload the CSV file into the system.
Once the Upload has been completed successfully click on Import S/N.
A report stating any errors encountered while importing will be automatically generated.
All errors encountered will need to be corrected before the import will be completed successfully.
CSV File format
Stock Level Adjustment Line level (i.e. Stock Item)
Bulk Serial Numbers
Stock Level Adjustment Header Level
NB : Please remember to delete Line 1 from the file.
# Import Adjustment
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/8ZIimage.png)
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/Nz1image.png)
| **Search** | |
| **View** |
|
| **Import** |
|
| **Stock Journal No.** |
|
| **Description** |
|
| **Reference** |
|
| **Date From and To** |
|
| **Swap Increase / Decrease Around Tick** |
|
#### View Button
Clicking on the View button will bring up this screen
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/1ODimage.png)
| **Stock Journal Number** | |
| **Description** |
|
| **Reference** |
|
| **Division** |
|
| **Region** |
|
| **Date** |
|
| **Long Description** |
|
##### Adding Line
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/ooRimage.png)
# Stock Value Adjustment Menu
# Stock Value Adjustment
#### Stock Value Adjustment capture
The stock Value Adjustment function is used to amend the current cost price of an item.
**Inventory Module> Activity> Stock Value Adjustment**
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-06/xt1image.png)
.png)
Click Add to create a new value adjustment
Date – The date will pre-populate to current date. Since stock entries are live, one cannot back date or forward date adjustments
Description – to enter brief description for stock value adjustment
Reference – to enter the reference for stock value adjustment
Division – to select the division from the drop down if applicable
Long Description – to enter detailed description for stock value adjustment
Religion – to select – to select religion from the drop down arrow if applicable
Save button – saves the details added
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-06/lB4image.png)
Click Add in the centre of the window to begin adding items
Item Code – select an item code you wish to adjust the price of.
Description - Will auto populate once code is selected
New Value – Enter the new or correct unit cost price
Reason – Enter reason for changing the price
Save And New button – to select another item you wish to change the price off
Save And Close button – Saves and closes the form
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-06/FhOimage.png)
Select the stock Value you created and Click on Process
.png)
Once the adjustment has been successfully processed, you will note the unit cost price of the item has changed to the new price you entered.
This new cost price will now be used on all new documents created going forward.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-06/9adimage.png)
# Import/Print Button
##### Print Stock Value Adjustment
.png)
Allows the user to generate a stock value adjustment report
.png)
### Import
allows the user to upload and import a stock value adjustment CSV File
.png)
.png)
# Stock Take Menu
# Stock Take Excel Import
#### Stock take count import file
The file must be a semi-colon ; separated file.
The heading can be left in the import file.
The fields are as follows,
| StockCode
| Description
| Quantity
|
| Code1
| Stock Item 1
| 20
|
| Code2
| Stock Item 2
| 3
|
| Bar Code
| Description (Not required)
| Quantity
|
| 6009802069776
| Stock Item 1 description
| 20
|
| 6009802069813
| Stock Item 2 description
| 3
|
| **Things to remember**
|
| Create the stock take procedure prior to the month end or year end
|
| Ensure no stock is invoiced or GRVed while doing the stock take
|
| If the stock takes overlaps the month end or year-end make sure no transactions are posted for the new month until you have completed the stock take prior month end or financial year end.
|
| Make sure you Activate the stock take prior to the month end to freeze stock
|
| The Inventory count sheet which is printed out is given to staff to manually write on while stock counting
|
| It is easier to export a file to Excel from the activated stock take and capture the stock values in this file and then import back into the stock take batch then capturing manually on the stock take batch
|
| Remember that the exported file is NOT sorting by stock code or description, it is easier to sort by stock code and then once capturing has completed to sort BACK by ID code, as this is what the import file will look at
|
Note: Stock Takes are done per Warehouse, you will have create stock take batches per warehouse. Make sure that the stock take is activated before month end.
# Activate Stock Take
** Inventory Module > Activity > Stock Take**
High light the stock take line and then click on the Functions tab and click on Activate. This ensures that the system now locks down the quantities of the stock take.
Note:
Stock Takes are done per warehouse, you will have create stock take batches per warehouse.
Make sure that the stock take is activated before month end.
.png)
# Print out stock count sheet
**Go to Inventory Module > Reports > Report List > Inventory Count.**
Print out the report for Stock Take quantities.
The Inventory count sheet that is printed out is given to staff to manually write on while stock counting.
.png)
# Count the Stock
#### Count the Stock (Manual Stock Count )
.png)
# Capturing the quantities of the stock take
High light the stock take line and click on the Variance button.
#### Details Tab
There are various ways of inputting the stock variance
1. Find the item and click on the variance button and enter the amount.
1. Multiple people can capture in one stock take batch
If the person overrides the same stock code with a new value, this means the quantity entered by the last person who made the change on that stock code will be kept.
1. Go to the Quick Capture tab, enter the matching stock code (must be the exact number not part) and enter the amount.
2. Export the stock take batch to Excel using the export button, capture in Excel and Import the variance changes. (important note to take into account is that the export file is only relevant to the stock take batch you exported from) Should you cancel the stock take and create a new one you will have to export a new Excel file.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/tZGimage.png)
---
#### Quick Capture Tab
Enter the stock code and click on Search and Edit button to find the item and edit.
Otherwise click on the search button to find the item and double click to open the item to edit the stock line.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/kW4image.png)
---
#### Scan Tab
Scanning the barcode of the item will find the item and count.
The more you scan the item, the quantity will increase
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/56Rimage.png)
---
#### Variance Button
Highlighting the line and then clicking on variance will do the same as double clicking on the item.
This is where one changes the count.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/BA3image.png)
Once the item is found, change the quantity in the actual field
Click save and close to update
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/Xhzimage.png)
---
#### Print Button
Printing the variance report to check count
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/Mn9image.png)
Select options before printing
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/3cgimage.png)
---
#### Import Stock Count
Importing a stock count from Webatar stock count
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/eAhimage.png)
When the format is correct, import the count
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/OEyimage.png)
# Export file
Video manual 2020 - [Click Here](https://vimeo.com/493960815)
When exporting, keep file format the same but save as a CSV format with comma seperator.
Only make changes on the Stock Take Quantity.
Then import the file and do a spot check on the quantities changed.
.png)
Note:
Remember that the exported file is NOT sorting by stock code or description, it is easier to sort by stock code and then once capturing has completed to sort BACK by ID code, as this is what the import file will look at.
.png)
# Warehouse Transfer Menu
# Warehouse Transfers
Warehouse transfer is used to transfer items from one warehouse to another.
You have to have taken multi- warehouse add on module in Huge ERP and working in more than one warehouse.
To access warehouse transfers
**Inventory Module>Activity>Warehouse Transfers**
[ ](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-02/UIMimage.png)
---
#### Warehouse Transfer
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-02/d2Oimage.png)
| Short Description | The Short description regarding stock |
| Sending Warehouse | Is the company warehouse that you are transferring stock from |
| Date Sending | is the date the stock is sent out |
| Reference |
|
| Receiving Warehouse | is the warehouse receiving the stock. |
| Date Receiving | is the date stock was received |
| Long Description | |
---
#### Import Items
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/Enuimage.png)
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/wF6image.png)
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/sxYimage.png)
---
#### Add Stock Item
Once completed filling the information above click save so you can be able to add items
After clicking safe add click on **Add**
When selecting the inventory item make sure that there is stock available to avoid processing errors.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-02/6Erimage.png)
The screen below will appear.
Complete all the information related to an item that you are transferring from one warehouse to another.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-02/TGtimage.png)
| Sending |
|
| Qty |
|
| Receiving |
|
| Item |
|
| Item Description |
|
| Customer | |
| Transfer Qty |
|
---
#### Transfer
Search for the created list of inventory to be transferred and select it.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-02/pXRimage.png)
This is useful because you need to have items available on hand to effect the warehouse transfer.
NB Adding items onto a transfer does not allocate it or prevent it from being sold to a client
.png)
Click Process tab at the bottom of the window and Select Transfer button to start the process of transferring the stock.
When you click transfer the items are allocated to the in transit status and removed from on hand inventory, this means that they are no longer available for selling.
The Following window will pop up.
.png)
From here on the stock can now be received into the warehouse. A printout report of the stock being transferred can be generated and emailed to the receiving clerk of the other warehouse.
Click receive button, once the inventory items are received at the destination warehouse the transfer is complete and will increase the stock in that warehouse.
Once done proceed as shown on page 4- 7
Common errors that may prevent the transfer not to be processed is “the availability of stock from the sending warehouse.”
And the warehouse not being linked to stock items being transferred.
---
#### Print Button
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/KH5image.png)
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/XqUimage.png)
# Warehouse Import and Export
##### Inventory Module>Activity>Warehouse Transfers
Warehouse transfer data can be exported to Excel.
Warehouse transfer data can be imported into the document
.png)
# Warehouse Removal from Items
**Inventory Module> Configuration > Inventory setup**
Search for your stock items
.png)
Highlight the item you want to fix on the warehouses and double click or amend the item
.png)
Click on the warehouse button
Highlight the warehouse which you want to remove and click on Delete button, this will remove the warehouse from the item.
.png)
Click on Yes to remove warehouse
.png)
Successfully removed
.png)
Once you are complete, the warehouses will be removed
.png)
# Warehouse Receive Menu
# Warehouse Receive Search
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/4rMimage.png)
| **Search** | |
| **Receive** |
|
| **Cancel** |
|
| **Post Status** |
|
| **Print** |
|
| **Transfer No.**
|
|
| **Warehouse Sending**
|
|
| **Transfer Status**
|
|
| **Date From and To**
|
|
| **Warehouse Receiving**
|
|
| **Reference**
|
|
---
#### Receive Button
Basic Tab
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/mNximage.png)
Scan Tab
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/NQpimage.png)
# Location Transfer Menu
# Location Transfer Search
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/cqoimage.png)
| **Search** | |
| **Add** |
|
| **Edit** |
|
| **Delete** |
|
| **Transfer** |
|
| **Cancel** |
|
| **Post Status** |
|
| **Print** |
|
| **Transfer Number** |
|
| **Doc Type** |
|
| **Doc No.** |
|
| **Transfer Reference** |
|
| **Description** |
|
| **Date From and To** |
|
---
#### Add or Edit
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/2BEimage.png)
##### Add Line
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/RvLimage.png)
---
#### Process Actions Button
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/kSdimage.png)
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/uQ2image.png)
# Bill Of Materials Menu
# Bill Of Material 2010 Manual
#### bill of materials process
** Inventory Activity Bill of Materials**
To create a Bill of Materials stock for manufacturing, go to the activity menu group.
.png)
To insert a new Bill of Material manufacturing click on the insert button. Fill in the information for the BOM and then click on Save and Close.
.png)
Resulting Item – This is the end result or manufactured item. Also is the item which was flagged a BOM item.
Description – This comes from the BOM setup and gives the description of the end result item.
Sourced from BOM – One needs to select a recipe for manufacture, there could be multiple recipes to one end result item.
Quantity – The quantity one wants to manufacture of this item.
End Date – When do you expect this BOM to be completed
Resident Warehouse – when manufacturing is complete where do you want the quantities to update which warehouse.
Job No Link – Link this BOM to a Job costing job number. This means you will be able to see how many BOMs are been manufactured on a Job Costing.
The line of the BOM window will be updated but no BOM number has been allocated, this will only allocate when one clicks on the Activate Button.
.png)
Activating the BOM
Highlight the BOM which needs to be activated and click on the button called activate.
.png)
Click on OK to Active the BOM
.png)
To active the BOM you will have to click on the Insert button.
One will have also noticed that the BOM has been allocated a BOM number.
At this stage no raw materials stock items have been moved to Work In Progress (WIP).
.png)
Click on insert to start the BOM manufacture
.png)
The reason there are two screens to go into is that you can part manufacture a BOM run. This means if you are manufacturing 50 items and 10 are complete you can complete the sub BOM of 10 and put it into stock for resale.
If you want to change the manufacturing quantity make the change and click on Refresh. But for this example we will manufacture all stock items.
Click on Verify button to check that there is enough stock to complete this BOM.
If you are working with serial number the buttons with the 3 dots … will allow you to allocate serial numbers to be used.
After the verify button click on Save OR Save and Close to save your changes.
.png)
Under the Print Tab and Edit BOM Lines there are other buttons
.png)
Print Tab
Print – Print the BOM information of stock required
.png)
Print Detail – A Detail print out of the BOM including Custom type items and service type items
.png)
Edit BOM Lines
This allows one to on the fly edit BOM items where the recipe has changed slightly from the original. The original recipe stays the same but you might have used more items, different items etc to manufacture this batch.
Insert – Inserts new inventory items to a BOM
Amend – Allows one to change current inventory items in the BOM
Delete - Allows one to delete current inventory items in the BOM
Saving changes to BOM
After clicking on Save and Close lines are updated
.png)
This updates the BOM recipe and allocates a number to the BOM to be manufactured. Ie BOM1.1
This means it is for BOM1 batch
Dot 1 means it is the first manufacture process of this batch.
Still at this stage no stock has moved off to Work in Progress.
.png)
To activate the BOM and move raw materials into Work in Progress click on the Activate button on the Process tab.
.png)
.png)
At this stage stock is now moved to Work in Progress and the BOM is waiting completion.
When BOM is complete click on the Complete button.
.png)
.png)
.png)
Now the Bill of Materials for the Cake is complete. Raw materials have been taken out of the Work in Progress and taken out of the system. The finished goods have been replaced with the total raw material value in stock.
Check up on the BOM.
Go to Inventory Analysis BOM History
After clicking on search you will see your BOM complete
.png)
At the bottom of this page you will see some buttons.
.png)
View – allows one to view the original BOM without making any changes.
Print – Prints out the Bill of Materials that was manufactured.
Picking Slip – Allows one to print out the picking slip from the manufactured BOM
Related Transactions – This shows the accounting entries completed in the transaction
.png)
Reports
There are a number of BOM reports one can print, see these under
Inventory Reports Report List – Select inventory category.
.png)
BOM - Distribution of inventory items in BOMS - Distribution of inventory items in BOMS Report
BOM Forecast - Shows the BOM created on all status on the quantity requested versus what was created, activated, posted and the balances left.
BOM Report - A detailed report showing each BOM created with recipe of the quantity and cost price created.
BOM Usage - A summary report showing each BOM created with it's recipe of the quantity and cost price created.
BOM Value Report - Summary report showing the stock, service and custom type items values for each BOM and total value of the BOM.
# Bill Of Material 2014 Manual
##### bill of materials process
Inventory Activity Bill of Materials
To create a Bill of Materials stock for manufacturing, go to the activity menu group.
.png)
To insert a new Bill of Material manufacturing click on the insert button. Fill in the information for the BOM and then click on Save and Close.
.png)
Resulting Item – This is the end result or manufactured item. Also is the item which was flagged a BOM item.
Description – This comes from the BOM setup and gives the description of the end result item.
Sourced from BOM – One needs to select a recipe for manufacture, there could be multiple recipes to one end result item.
Quantity – The quantity one wants to manufacture of this item.
End Date – When do you expect this BOM to be completed
Resident Warehouse – when manufacturing is complete where do you want the quantities to update which warehouse.
Job No Link – Link this BOM to a Job costing job number. This means you will be able to see how many BOMs are been manufactured on a Job Costing.
The line of the BOM window will be updated but no BOM number has been allocated, this will only allocate when one clicks on the Activate Button.
.png)
Activating the BOM
Highlight the BOM which needs to be activated and click on the button called activate.
.png)
Click on OK to Active the BOM
.png)
To active the BOM you will have to click on the Insert button.
One will have also noticed that the BOM has been allocated a BOM number.
At this stage no raw materials stock items have been moved to Work In Progress (WIP).
.png)
Click on insert to start the BOM manufacture
.png)
The reason there are two screens to go into is that you can part manufacture a BOM run. This means if you are manufacturing 50 items and 10 are complete you can complete the sub BOM of 10 and put it into stock for resale.
If you want to change the manufacturing quantity make the change and click on Refresh. But for this example we will manufacture all stock items.
Click on Verify button to check that there is enough stock to complete this BOM.
If you are working with serial number the buttons with the 3 dots … will allow you to allocate serial numbers to be used.
After the verify button click on Save OR Save and Close to save your changes.
.png)
Under the Print Tab and Edit BOM Lines there are other buttons
.png)
Print Tab
Print – Print the BOM information of stock required
.png)
Print Detail – A Detail print out of the BOM including Custom type items and service type items
.png)
Edit BOM Lines
This allows one to on the fly edit BOM items where the recipe has changed slightly from the original. The original recipe stays the same but you might have used more items, different items etc to manufacture this batch.
Insert – Inserts new inventory items to a BOM
Amend – Allows one to change current inventory items in the BOM
Delete - Allows one to delete current inventory items in the BOM
Saving changes to BOM
After clicking on Save and Close lines are updated
.png)
This updates the BOM recipe and allocates a number to the BOM to be manufactured. Ie BOM1.1
This means it is for BOM1 batch
Dot 1 means it is the first manufacture process of this batch.
Still at this stage no stock has moved off to Work in Progress.
.png)
To activate the BOM and move raw materials into Work in Progress click on the Activate button on the Process tab.
.png)
.png)
At this stage stock is now moved to Work in Progress and the BOM is waiting completion.
When BOM is complete click on the Complete button.
.png)
.png)
.png)
Now the Bill of Materials for the Cake is complete. Raw materials have been taken out of the Work in Progress and taken out of the system. The finished goods have been replaced with the total raw material value in stock.
Check up on the BOM.
Go to Inventory Analysis BOM History
After clicking on search you will see your BOM complete
.png)
At the bottom of this page you will see some buttons.
.png)
View – allows one to view the original BOM without making any changes.
Print – Prints out the Bill of Materials that was manufactured.
Picking Slip – Allows one to print out the picking slip from the manufactured BOM
Related Transactions – This shows the accounting entries completed in the transaction
.png)
Reports
There are a number of BOM reports one can print, see these under
Inventory Reports Report List – Select inventory category.
.png)
BOM - Distribution of inventory items in BOMS - Distribution of inventory items in BOMS Report
BOM Forecast - Shows the BOM created on all status on the quantity requested versus what was created, activated, posted and the balances left.
BOM Report - A detailed report showing each BOM created with recipe of the quantity and cost price created.
BOM Usage - A summary report showing each BOM created with it's recipe of the quantity and cost price created.
BOM Value Report - Summary report showing the stock, service and custom type items values for each BOM and total value of the BOM.
# Creating Resultant Item
#### CREATE THE RESULTANT(End-Product) ITEM
**Go to Inventory Module > Configuration> Inventory Set up**
2.Click Add
.png)
3: Enter an Item Code
4: Enter the required item descriptions
Enter the cost price
Click Save
Click the Bill of material Tab
.png)
Tick “Activate Bill of Material” Box
Click Save and Close
Enter any other details required by clicking on the Tabs and completing the information
Click Save
# CREATING THE BILL OF MATERIAL (BOM) RECIPE
** Go to inventory module> Configuration> Bill of Material Setup**
1 Click Add, a window will open.
.png)
2: Enter a BOM Code
3: Enter the BOM Description
4: Select the resultant item (This is the item code you created above)
Click Save
5: Click Add
.png)
This Is where you Select the list item(s) required to make up the resultant item(End-Product)
Enter the quantity required
Select Warehouse this BOM will be available on.
Click Save and New to continue adding more items on your list
Click Save and Close when the last item has been selected
# CREATING THE BOM ITEM
**Go to inventory module> Activity>Bill of Materials**
.png)
1.Select the resultant Item
2.Select the BOM source (This is the Recipe you created above)
3.Select form Drop Down
4.Enter the required quantity of the resultant item
5.Select the Warehouse you wish this item to be stored in
Click Save and close/new
Click Search
Highlight the required BOM
.png)
Click Manage BOM
.png)
Click OK
Click Insert
.png)
---
#### Complete Button
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/56Ximage.png)
---
#### Add or Edit Line
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/Co6image.png)
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/Lu4image.png)
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/Axyimage.png)
---
#### Create Stock Request
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/5ldimage.png)
# Change Control Menu
# Change Control Add
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/uOIimage.png)
| Stages
| % Complete
| Action
|
| Stage 1
| 0%
| Creation of Change Request
|
| Stage 2
| 10%
| Supervisor Approval
|
| Stage 3
| 20%
| Manager Approval
|
| Stage 4
| 30%
| Without any of the board members approving the request
|
| Stage 5
| 40%
| Only when ALL board members have approved the request
|
| Stage 6
| 50%
| Meeting request has been actioned
|
| Stage 7
| 60%
| Update documentation
|
| Stage 8
| 70%
| Authorisation of request
|
| Stage 9
| 80%
| Authorisation and Close request
|
| Stage 10
| 90%
| Processing of tasks / support logs
|
| Stage 11
| 100%
| Once all tasks / support logs have been finalised and the manager has completed the change request
|
| **Search** | |
| **Add** |
|
| **Edit** |
|
| **Cancel** |
|
| **Process** |
|
| **Print** |
|
| **SPU Number** |
|
| **Status** |
|
| **Description** |
|
| **Date From and To** |
|
#### Adding or Editing
Print
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/a39image.png)
Search Lines Tab
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/8Tlimage.png)
Update Lines Tab
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/Kcsimage.png)
Update Price Type Tab
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-10/ovHimage.png)
# Fixed Asset Audit Menu
# Fixed Audit Trail
Fixed assets represent all tangible assets owned or held under finance that are used
.png)
Search Tab allows the user to search by selecting from the following:
Fixed Asset Audit No – search by entering asses audit number
Debtor – search by selecting the debtor
Operator/Employee – search by selecting operator from the drop down arrow
Date From – search by selecting the date from which the audit search will run from
Warehouse – search by selecting the warehouse
Audit Status – search by selecting an audit status
Date To – search by selecting the date to, in order to limit the
Standard Tab
Audit Assets button –
Cancel –
Manual Import FAA Files –
Extras Tab
Upload – Upload a fixed asset of your choice.
Import – Import an already created Fixed Asset.
Print Tab
Print – The print button will print the currently selected Fixed Asset.
# Upload Fixed Audit asset
.png)
.png)
Fixed Asset Audit Import
It allows the user to import fixed asset audit.
Browse button – browse through the documents to find a file in a csv format to be uploaded
Upload button – to upload the file
Close button – to close the form
# Batch Serial Number
Batch Serial numbers
# Batch Serial numbers
Batch serial numbers allows one to create multiple serial numbers on the fly for stock items.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-03/lOZimage.png)
| **Search** | Search for Batch Serial number batches |
| **Add** | Add a new batch with created serial numbers |
| **Edit** | Edit batch |
| **Cancel** | Cancel a batch |
| **Process** | Process a batch to stock level adjustment
Process action will determine whether it just creates the stock level or
Creates and processes
|
| **Print** | Print a batch to show the serial numbers created for a items |
| **Barcode setup** | Setup the default parameters for the barcode criteria |
| **Process setup** | Sets whether process will create stock level adjustment or creates and processes |
| Status | Preparation, Completed and Cancelled |
| Created | Batch serial number keeps the date and time and user who created the batch |
| Processed | Batch serial number keeps the date and time and user who processed the batch |
---
##### Reference value setup for Batch Serial number
Hotfix will be created to setup the Default values for Batch serial number
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-03/IcYimage.png)
---
##### Serial number search
Serial numbers contain new columns and information from created barcodes (serial numbers)
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-03/97Simage.png)
Information is shown on the serial number detail
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-03/zEaimage.png)
---
##### Process setup
Process Option is set to Create by default
Counter Start gives the first number that will start the counter number
Once the first Serial number is created, then the counter start will be disabled
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-03/O61image.png)
---
##### Barcode setup
Barcode setup, sets the parameter and sequence the barcode is setup
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-03/8Kvimage.png)
| **A to E fields** | Sets parameters to set for Barcode serial number |
| **1 to 5** | Sets the sequence of values to enter |
| **Barcode** | Picks up from Item barcode |
| **Weight** | Picks up from Item weight |
| **BB4 Date** | Best Before Date picks up from item number of days of Shelf life from production date |
| **Production Code** | Open text field |
| **Counter** | Field that automatically increments |
---
##### Adding Serial numbers from Batch
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-03/MYUimage.png)
# Printing Batch Numbers from a Stock Level Adjustment
Printing a label for an item that is tracked using batch numbers is different from printing a label for a standard inventory item.
In order to print a label where the barcode will have the batch number you will need to print this label from the Stock Journal History.
**Inventory Module > Analysis > Stock Journal Batches**
As shown below these were 2 separate bulk stock level adjustments that brought in stock with batch numbers.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-02/jRkimage.png)
- Click to highlight the line you want to print labels for.
- Then click **View**.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-02/5vpimage.png)
- Double‑click the inventory item you want to print a label for.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-02/Z87image.png)
- Click on the **Batch Nos** Button
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-02/4FPimage.png)
- **Click** to highlight the line you want to print labels for.
- Then click the **Black Barcode** as shown below.
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-02/AOzimage.png)
- Enter the number of label copies you want to print
- Click **Ok**
[](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2026-02/BpWimage.png)