GL Budgeting

Set up Bu d gets for each month for your in c ome and expense accounts. 

 General Ledger>Activity> Budgeting 

 This will help you track progress throughout the year. 

 The budgeted amount is highlighted in blue under   the budgeted column. 

 Manually insert this month by month or insert the total amount and allocate, this amount will be allocated equally throughout the months .   

 For your conv en i e nce this can also be imported . 

 Includes 

 

 

 

 1. 

 Budget replacement for months that don’t have actuals 

 

 

 2. 

 Budget per month 

 

 

 3. 

 Budget compare from previous year 

 

 

 4. 

 Budget variance percentage 

 

 

 5. 

 Operational and non-operational Income statement / Profit and loss 

 

 

 6. 

 Budget template import for budget and revised budget 

 

 

 

   

 A budget is a financial document used to project future income and expenses. 

 

 Basic Search Tab 

 

 

 

 Financial Year 

 to search by selecting the financial year from the drop-down arrow and entering the total year amount 

 

 

 Account 

 to search by selecting the account from the drop down arrow 

 

 

 Allocate button 

 to apportion funds for a specific purpose for a selected financial year 

 

 

 

 

 

 

 Reports 

 Run your Profit and Loss report by period to establish a clear baseline for your budget. 

 General Ledger > Reports > Report List 

 

 Select the General Ledger category to refine the list 

 Then click the  Profit and Loss by Period report 

 

 

 

 Select the " Year From " and " Year To " for your report 

 Click " Generate " to run the report 

 

 

 With this report, you’ll be able to see your monthly expenses by cost centre for the previous financial year. 

 

 

 

 Import / Export Template 

 

 General Ledger > Activity > Budgeting 

 “Here you can generate an export of the selected accounts for the previous financial year. 

 

 Click on the " Budget Import Export " 

 

 

 

 Click " Export " 

 

 

 

 Select the accounts you want to export a template for 

 Click " Continue " 

 

 

 

 

 

 Only Income Statement Acc 

 This will only export the accounts from your Income Statement 

 

 

 Include Zero Budget Accounts Tick 

 

 By ticking this box, accounts with a budget but no spending for the financial year will also be included in your export with a zero value. 

 

 

 

 Include Accounts Without Budgets Tick 

 

 By ticking this box, accounts that had  no budget created in the past will also be included in your export and shown with a zero value. 

 

 

 

 All Budgets  

 This will include all Cost Centre Accounts 

 

 

 

 This will generate an export of the selected accounts for the previous financial year. 

 

 

 

 Import 

 Once you’ve updated your budget and are satisfied with the results, you can import the Excel file back into the system. 

 General Ledger > Activity > Budgeting 

 

 Click on the " Budget Import Export " 

 

 

 

 Click Select File and choose the file to import 

 When it shows  Success , click Verify 

 After verification is successful, click  Import . 

 Click " Close " 

 

 

 You have now imported your new budget for the next financial year 

   

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