# Debtors Gains/ Loss Journal

This journal is typically used in foreign currency transactions when there is a difference between the foreign currency balance and the Rand balance.

Following from the Procedure Gains/ loss manual, a journal is necessary to clear the R 100 balance (gain)

[Transaction Procedure Gains/loss](https://hugeerp10.co.za/hsofmanual/books/bdm-activity/page/transaction-procedure-gainslosses "Transaction Procedure - Gains/Losses")

 to Create the journal the steps are the same as adding a debtors' journal transaction. with the only exception being that you will change the currency on the journal to Rand

When a journal for a foreign debtor is created in Rands, then no corresponding foreign amount is created. Thus, the journal only processes in the Rand currency.

Add a debtor journal as normal,

You will note by default, once the foreign debtor is selected, the currency populates in the respective foreign currency

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-11/scaled-1680-/xBmimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-11/xBmimage.png)

click the drop down and select Rands as the currency.

note the exchange rate field is now disabled

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-11/scaled-1680-/eN4image.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-11/eN4image.png)

Ensure all remaining details, are entered

Click next as normal to process the journal

Edit and select the necessary contra GL account

Then click process

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-11/scaled-1680-/Sxyimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-11/Sxyimage.png)