| 1 | AccountCode | Required |
| 2 | Date | Required |
| 3 | Reference | Required |
| 4 | Description | Required |
| 5 | Amount Inc Vat | Required |
| 6 | ExchangeRate | Required (Default 1) |
| 7 | Action | Required |
| 8 | TaxType | Enter the applicable VAT type |
| 9 | AutoAllocate | 1/0 |
| 10 | CheckZero | 1/0 |
| 11 | Division | Enter the Division code (if applciable) |
| 12 | Region | enetyr the Region code (if applciable) |
| 13 | GL Account | Required |
| **Action** | Select journal Action from the drop down list e.g debtor journal debit Enter the action of the journal transaction This governs how the transaction will update general ledger accounts |
| **Date** | Enter the correct date of the journal |
| **Debtor/ Customer** | Select the customer who is affected by the journal transaction |
| **Currency** | Currency becomes available if the customer is a multi-currency then select currency |
| **Amount Inc VAT/GST** | The amount entered will include VAT/GST |
| **VAT/ GST Account** | Select the tax general ledger account |
| **Description** | Enter the amount and description |
| **Additional Comment** | Aff more information regarding the journal |
| **Outstanding Balance** | Displays the total amount outstanding |
| **Reference** | Enter a reference for the journal transaction |
| **Exchange Rate** | When currency is selected, enter the exchange rate |
| **VAT/GST Type** | If the Tax account is selected enter the Tax type |
| **Region** | If you have Regions, this will add Regions to the report. |
| **Division** | If you have multiple Divisions, by selecting this will add this column to your report. |
| **Project** | Select the Project |
| **TrackIt** | Select the TrackIt asset affected |
| **Contra Journal tick** | Put a tick on if you want an additional journal to be posted |
| **Debtor** | Used when you want to move values from one customer to another |
| **Creditor** | Used when you want to move values from one supplier to another |
| **Credit Card** | Select if charging a credit card surcharge with the payment |
| **Surcharge %** | Populates from a setup with the percentage charged for credit card |
| **Debtor Transaction Link** | Shows the default debtor transaction |
| **Surcharge Value** | Displays the surcharge value |
| Action | Select Debtors Journal **Debit** |
| Date | Ideally, use the same date the payment was received to ensure accurate reconciliation |
| Reference | Use a reference that links directly to the transaction you're correcting—such as the original document number. |
| Debtor | Select the name of the debtor associated with the correction. |
| Amount | Enter the exact amount being corrected, inclusive of GST if applicable. |
| Description | For consistency, use the same description that appeared on the original payment (e.g., “Payment Received from AIRBNB”). |