Receive Stock Search

Creditors Module > Activity> Receive Stock 

 The Receive Stock process is the procedure to properly inspect all incoming ordered goods in the system. 

 Once your Purchase Order has been Ordered, the next step is to receive the items and that process is done in the receive stock menu item 

 The system allows one to receive all ordered items at once or partially receive items 

 

 

 Receive All 

 the below menu shows a user how to receive all items. 

   

   Select the Receive Stock Menu Item 

   

 The search criteria allows to search by Entering the name of the Supplier or Supplier account code and Press enter (You need only enter the first few letters of the name) 

 Click on the required Supplier from the drop-down list 

 Check the date range that the  purchase  order was done 

 Click Search .   

 If you know the Purchase Order Number, you can enter the number and click search as well 

 Double Click on the required Purchase Order Line 

 The receive stock window will open up 

   

 If you are sure that you physically received all the correct items and quantities, you can click on the “Receive All” button. 

 This saves you time from having to receive each item individually. (in the case where you have ordered several items). 

 Alternatively, click the Receive Stock button 

 Enter the quantity of the respective item received 

   

 Enter the Actual quantity received of the item. 

 Click Save and close. 

 Or Save and Next (if there are more than one item) 

 The window below shows you at the bottom how much quantity of this Purchase order items was received you can then close the window 

 Click Close 

   

   

   

 

 Receive stock to GRV 

 Once the items have been received, they can now be moved to either a delivery note route or GRV route 

 Click the Process button and select complete function in the drop down 

 

 On the document type drop down select - GRV 

   

 Enter the Supplier Invoice Number 

 Click continue 

 The o rder now moves to Goods received (GRV).   

 

 

 Receive Stock to Delivery Note 

 Once the items have been received they can now be moved to either a delivery note route  or GRV route 

 Click the Process button and select complete function in the drop down 

 

 On the document type drop down select - Delivery Note 

   

 Enter the Delivery Number 

 Click continue 

 The order now moves to   Delivery