# Add Creditors Cashbook

Click Add to create a new cashbook

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/scaled-1680-/laBimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/laBimage.png)

<table border="1" id="bkmrk-attachments-create-r" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 20.6667%;"></col><col style="width: 79.4321%;"></col></colgroup><tbody><tr><td>**Attachments**</td><td>  
</td></tr><tr><td>**Create Reminder**</td><td>  
</td></tr><tr><td>**Allocate**</td><td>  
</td></tr><tr><td>**Insert Template**</td><td> </td></tr><tr><td>**Save As Template**</td><td>  
</td></tr><tr><td>**Print**</td><td>  
</td></tr><tr><td>**Export Cash Book**</td><td>  
</td></tr></tbody></table>

---

##### **Cash Book Details**

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/scaled-1680-/LHTimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/LHTimage.png)

<table border="1" id="bkmrk-cash-book-number-cas" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 29.926%;"></col><col style="width: 70.1729%;"></col></colgroup><tbody><tr><td>**Cash Book Number**</td><td>  
</td></tr><tr><td>**Cash Book Date**</td><td>  
</td></tr><tr><td>**Cash Book Name**</td><td> </td></tr><tr><td>**Reference**</td><td>  
</td></tr><tr><td>**Branch**</td><td>  
</td></tr><tr><td>**Copy Reference** </td><td>  
</td></tr><tr><td>**Copy Previous Line Description**</td><td>  
</td></tr><tr><td>**Increment Reference**</td><td>  
</td></tr><tr><td>**Bank Accounts**</td><td>  
</td></tr><tr><td>**Cash Book Type**</td><td>  
</td></tr><tr><td>**Short Description**</td><td>  
</td></tr><tr><td>**Long Description**</td><td>  
</td></tr></tbody></table>

---

#### **Cash Book Line**

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/scaled-1680-/Z3Uimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/Z3Uimage.png)

<table border="1" id="bkmrk-add-add-split-edit-%C2%A0" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 19.926%;"></col><col style="width: 80.1729%;"></col></colgroup><tbody><tr><td>**Add**</td><td>  
</td></tr><tr><td>**Add Split**</td><td>  
</td></tr><tr><td>**Edit**</td><td> </td></tr><tr><td>**Delete**</td><td>  
</td></tr><tr><td>**Convert To Split**</td><td>  
</td></tr></tbody></table>

---

##### **Cash Book Adding Line**

<span class="ts0">Creditors payments can be captured separately in the creditor's cashbook</span>

<div aria-label="Page Section Options" class="pointer-container" id="bkmrk-%C2%A0-8" refs="pointer@pointer" tabindex="-1"><div class="pointer flex-container-row items-center justify-space-between p-s anim is-page-editable"><div class="flex-container-row items-center gap-s" refs="pointer@mode-section"><button class="text-button icon px-xs" title="Permalink mode, Press to show include tag"><svg class="svg-icon" data-icon="link" role="presentation" viewbox="0 0 24 24" xmlns="http://www.w3.org/2000/svg"></svg></button><div class="input-group"> <button class="button outline icon" title="Copy Link" type="button"><svg class="svg-icon" data-icon="copy" role="presentation" viewbox="0 0 24 24" xmlns="http://www.w3.org/2000/svg"></svg></button></div></div><svg class="svg-icon" data-icon="edit" role="presentation" viewbox="0 0 24 24" xmlns="http://www.w3.org/2000/svg"></svg></div></div><span class="ts0">this is ideal for Creditors Clerks who deal with creditors only</span>

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/scaled-1680-/EEeimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/EEeimage.png)

<table border="1" id="bkmrk-attachments-%C2%A0-search" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 21.1605%;"></col><col style="width: 78.9383%;"></col></colgroup><tbody><tr><td>**Attachments**</td><td> </td></tr><tr><td>**Search**</td><td>  
</td></tr><tr><td>**Allocate All**</td><td>  
</td></tr><tr><td>**Unallocated Amnt**</td><td>  
</td></tr><tr><td>**Save Allocations**</td><td>  
</td></tr></tbody></table>

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/scaled-1680-/XAoimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/XAoimage.png)

<table border="1" id="bkmrk-cash-book-type-line-" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 20.4198%;"></col><col style="width: 79.6791%;"></col></colgroup><tbody><tr><td>**Cash Book Type**</td><td>  
</td></tr><tr><td>**Line Date**</td><td>Transaction date</td></tr><tr><td>**Reference** </td><td>Add reference</td></tr><tr><td>**Creditor**</td><td>Select Creditor being paid</td></tr><tr><td>**Entry Type**</td><td>Entry Type will be Payment (Money going out of the selected bank account)</td></tr><tr><td>**Amount**</td><td>The Amount being paid</td></tr><tr><td>**VAT Account**</td><td>  
</td></tr><tr><td>**VAT Type**</td><td>  
</td></tr><tr><td>**Description**</td><td>Enter Description for this transaction</td></tr><tr><td>**Additional Comment**</td><td>  
</td></tr><tr><td>**Debtor Link**</td><td>  
</td></tr><tr><td>**Branch**</td><td>  
</td></tr></tbody></table>

<span class="ts0">In the next window you can select the divisions , GL Group, Projects and Add the discount function if applicable</span>

<span class="ts0">When you tick the discount box – you will be required to add the transaction action</span>

<span class="ts0">You can select from the drop down list</span>

<span class="ts0">Then click Next to go to the Allocations Window or Alternatively Save and close</span>

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/scaled-1680-/ZJCimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/ZJCimage.png)

<table border="1" id="bkmrk-cost-centres%3A-region" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 23.3828%;"></col><col style="width: 76.7161%;"></col></colgroup><tbody><tr><td><span style="text-decoration: underline;">**Cost Centres:**</span></td><td>  
</td></tr><tr><td>**Region**</td><td>  
</td></tr><tr><td>**Division**</td><td> </td></tr><tr><td>**Job Allocation**</td><td>  
</td></tr><tr><td>**Job Type**</td><td>  
</td></tr><tr><td>**GL Group**</td><td>  
</td></tr><tr><td>**Project**</td><td>  
</td></tr><tr><td>**Job Service Item**</td><td>  
</td></tr><tr><td><span style="text-decoration: underline;">**Settlement Discount:**</span></td><td>  
</td></tr><tr><td>**Discount**</td><td>  
</td></tr><tr><td>**Transaction Action**</td><td>  
</td></tr><tr><td>**Document Currency**</td><td>  
</td></tr><tr><td>**Settlement Amount**</td><td>  
</td></tr><tr><td><span style="text-decoration: underline;">**Currency:**</span></td><td>  
</td></tr><tr><td>**Bank Exchange Rate**</td><td>  
</td></tr><tr><td>**Exchange Rate**</td><td>  
</td></tr><tr><td>**Document Currency**</td><td>  
</td></tr><tr><td>**Bank Currency**</td><td>  
</td></tr><tr><td>**Local Currency**</td><td>  
</td></tr><tr><td>**Document Amount**</td><td>  
</td></tr></tbody></table>

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/scaled-1680-/JsJimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/JsJimage.png)

<table border="1" id="bkmrk-category-%C2%A0-1" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 19.0618%;"></col><col style="width: 81.0371%;"></col></colgroup><tbody><tr><td>**Category**</td><td> </td></tr></tbody></table>

---

**Add Split**

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/scaled-1680-/ezXimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/ezXimage.png)

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/scaled-1680-/R4Zimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/R4Zimage.png)

<table border="1" id="bkmrk-create-reminder-atta" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 21.284%;"></col><col style="width: 78.8149%;"></col></colgroup><tbody><tr><td>**Create Reminder**</td><td>  
</td></tr><tr><td>**Attachments**</td><td>  
</td></tr><tr><td>**Import Split Lines**</td><td> </td></tr><tr><td>**Print**</td><td>  
</td></tr></tbody></table>

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/scaled-1680-/M0eimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/M0eimage.png)

<table border="1" id="bkmrk-bank-account-cash-bo" style="border-collapse: collapse; width: 100%; height: 207.2px;"><colgroup><col style="width: 24.6173%;"></col><col style="width: 75.4815%;"></col></colgroup><tbody><tr style="height: 29.6px;"><td style="height: 29.6px;">**Bank Account**</td><td style="height: 29.6px;">  
</td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;">**Cash Book Date**</td><td style="height: 29.6px;">  
</td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;">**Reference**</td><td style="height: 29.6px;"> </td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;">**Description**</td><td style="height: 29.6px;">  
</td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;">**Branch**</td><td style="height: 29.6px;">  
</td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;">**Copy Reference Tick**</td><td style="height: 29.6px;">  
</td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;">**Copy Description Tick**</td><td style="height: 29.6px;">  
</td></tr></tbody></table>

---

##### **Adding New Line in Cash Book Split**

After Clicking Add

Fill in the information on the first 2 pages same as in [Cash Book Adding Line](#bkmrk-cash-book-adding-lin) on the 3rd page in Cash Book Split you can Seach and Allocate.

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/scaled-1680-/EFXimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/EFXimage.png)

<span class="ts0">A list of available transactions against this client will be listed</span>

<span class="ts0">Select one that you want to allocate this captured payment to and add the amount</span>

<span class="ts0">You can manually type in the amount</span>

<span class="ts0">When you have entered the amount remember to save Allocations before closing this window</span>

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/scaled-1680-/ELIimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/ELIimage.png)

The Message below will come up after saving

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/scaled-1680-/s9Himage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/s9Himage.png)

<span class="ts0">The cashbook can be authorized </span><span class="ts0">and processed</span>

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/scaled-1680-/gxoimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/gxoimage.png)

---

#### Export Bank File

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-09/scaled-1680-/pipimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-09/pipimage.png)

Clicking on the View Files button

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-09/scaled-1680-/QvRimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-09/QvRimage.png)