Stock Return Notes Menu

Stock Return Note Search

Creditors >Activity >Stock Return Note

This record is used to confirm all goods that have been received and being returned

Advanced Search Tab
Supplier invoice Number search by selecting the supplier invoice number
Date search by selecting the date From and the date To
Custom Fields Tab searches according to the category selection
Standard Tab
Add button to create a new Stock Return
Edit button allows the user to view or make some changes on an existing Stock Return
Delete button to delete the Stock Return
Process button to process the selected Stock Return
Import Import GRV
Print button to print the Stock Return

 

Import GRV to Stock Return

Return goods back to the supplier or reverse GRV

 Click on Import Doc

 

 the window opens that allows you to search for a posted GRV that you need to return

 Search by the supplier or GRV Number

 Select the GRV from the list and click on Import button

 

New Window appears so that one is required to enter GRV Tax and reference

 

 Click On select

 

 The Stock return note can now be processed.

 

Add Stock Return Note

Stock return notes are usually done in the event that stock purchased and received from a supplier are incorrect or faulty and need to be returned to the supplier for credit.

There are 2 ways one can create a stock return note:

1 Capture manually
2 Import from GRV Document

 

Capture Manually

Creditors Module>Activity Menu>Stock Return Notes

Click the Add button

Select the Creditor

Enter the description

Enter a Reference: this could be the original Supplier invoice number

Enter the respective date

Click Save

You can create standard reason typically for stock being returned and select the respective reason from the Drop down


Click Add to enter the item details being returned

The capture process here is the same as one would capture a Purchase order


Enter the Quantity of the items you are returning.

Enter the Cost Price per item.

Select the VAT Type from the drop down box which will be Stock Return VAT

Click on save and new button to add another item

Or Save an Close if no other items are being returned

Click on Process button

The document will be generated and you can print if needs to be send with the Stock being returned.

The Stock return note can also be emailed directly to the Creditor from the system.

Import from GRV Document

 Go to Creditors > Activity> Stock Return Note

Search for the required Goods Received Voucher (GRV)

Select and Click the Import Button


Edit and details on the document header

Double click the item line if any edit is required. Eg. Changing the quantity being returned

Delete any item not be returned ( in the event the Imported GRV had more than 1 item line)

Process the Stock return note and Print/ email in the same manner as with manually capturing (see above)