Delivery Note Processing Menu Delivery Note Processing Search Creditors Module> Activity> Delivery Note Processing   Delivery notes are working documents, integral to the business process of receiving goods. Advance Search Tab Allows the user to search by selecting from the following: Supplier search by selecting the supplier PO Number search by entering the PO number Date search by selecting the From and the date To, Custom Search Tab search by selecting from the category Standard Tab has two buttons Amend allows the user to view or make some changes on the delivery note Process to processes the selected delivery Note. Print Tab to print the selected Delivery Note Edit Delivery Note Attachments   Create Reminder View Purchase Order Inventory Overview Set lines to supplier cost Split Del Note Standard Tab Supplier shows the selected supplier Date Delivered to select the date the item was delivered Delivery Note No. Job No. Short Description delivery note description Reference delivery note reference GRV Date Supplier Invoice No. to enter supplier invoice unique document number Currency Details Tab Job Number Long Description detailed description of the delivery note Process GRV To Job Division to select the division from the drop down arrow Region to select he region from the drop down arrow GRV Group to select the GRV group from the drop down arrow Shipping Tab Ship To select the customer you shipping to Branch select the branch you wish to use Customer select the customer Customer Name this will automatically show customer name when customer is selected Contact Person Select the contact person Tracking No. Address Type Docs Tab Add Open Print Remove Delivery Note Process Creditors Module>Activity> Delivery Note processing Delivery note process is where a company can receive stock into the system with a delivery note and without a supplier invoice. When completing the receive stock quantities, select the Delivery note option on complete     Click Ok.   The Purchase Order will now move to the 'delivery note' menu item. For quick search use the basic search field tab and search using - Use the delivery note number, or Purchase Order Number, Or Reference Enter the details and click search   After the receive stock has been completed, the document will change status to Delivery note, where one can match the Delivery note to the actual supplier invoice. Should there be any changes to the delivery note price to the supplier price, one can amend and change the price of the items. Only price changes can be made, quantities cannot be changed. Amending the price of an item, changing the price from a unit cost of 10.00 to a unit cost of 15.00, that means an increase in price change of 5.00.  This change will update the ledger account called Cost Price Variance. The Delivery note can be processed. Two things will happen. GRV will be created, processed and the delivery note general ledger account is balanced General Ledger postings for Delivery Note There are two stages to the General Ledger postings for Delivery note to Supplier Invoice (GRV) When stock is received without the supplier invoice, one can receive the stock into the system. The cost price of the stock will be based on the Purchase Order value. VAT / GST is not taken into account until the supplier invoice is captured. The creditors delivery note value is the potential value owed to a supplier based on goods received without an invoice. See ledger accounts updated. Account Debit Credit Creditors Delivery Note 50.00 Stock control account 50   When the invoice is received, check the invoice against the value of the purchase order.  If there is a difference capture the value difference in the delivery note confirmation screen. Process the delivery note to a supplier Invoice (GRV). After you have processed the delivery note, the amount will appear on your Creditors age analysis. The cost price variance account will only update IF the value between the purchase order and the supplier invoice are different. See ledger accounts updated. Account Debit Credit Creditors Control Account 57.50 Creditors Delivery Note 50.00 VAT / GST Control 7.50   Cost Price Variance Creditors Delivery note account should always equal to zero IF you have received all the invoices from the suppliers. A balance can happen at month end or year end, if one has not received the matching supplier invoice. There can be a timing difference between the date receipted of goods to the date of processing the supplier invoice. Reports To add the new reports for Delivery note, go to System Configuration Module>Security>Report Security Click on the Permissions button to add the permissions to the user role to add the reports. The two reports are: Delivery note Age Analysis this report shows the outstanding amounts in an age analysis format of delivery notes received but not posted to Creditors Control Account.  This report should also balance to your Delivery Note Creditors Ledger account on your Trial Balance Purchase Order to GRV unit price variance This shows a report on all stock items that have had a price variance alternated between the Purchase Order unit cost.  Receipt of the stock at that unit cost price and the change price of the Delivery note GRV. Reports 1 Delivery note Age Analysis 2 Purchase Order to GRV unit price variance