# Creditors Allocations Menu

# Creditors Allocations

![](https://hugeerp0.co.za/csp/webhelp/topics/images/image(3477).png)

<span class="ts7">Allocating a receipt to a specific invoice</span>

---

#### <span class="ts50">General Tab</span>

<table border="1" id="bkmrk-creditor-code-to-sel" style="border-collapse: collapse; width: 100%; height: 532.8px;"><colgroup><col style="width: 23.1359%;"></col><col style="width: 76.963%;"></col></colgroup><tbody><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Creditor Code</span></td><td style="height: 29.6px;"><span class="ts7">to select a creditor</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Currency</span></td><td style="height: 29.6px;"><span class="ts7">currency used by the creditor comes up when the creditor is selected</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Date From and Date To</span></td><td style="height: 29.6px;"><span class="ts7">select the date from and the date to which the invoices will be running from</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Status</span></td><td style="height: 29.6px;"><span class="ts7">select the allocation status from the drop down arrow</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Grid View</span></td><td style="height: 29.6px;"><span class="ts7">select the grid view from the drop down arrow</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Credit Lines Tab</span></td><td style="height: 29.6px;"><span class="ts7">shows the payments lines according to the selection made on General tab</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Associated Debit Lines Tab</span></td><td style="height: 29.6px;"><span class="ts7">shows the invoice associated with the payment</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Debit Lines Tab</span></td><td style="height: 29.6px;"><span class="ts7">shows the invoice lines according to the selection made on General tab</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Associated Credit Lines Tab</span></td><td style="height: 29.6px;"><span class="ts7">the payment associated with the invoice</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Notes Tab</span></td><td style="height: 29.6px;"><span class="ts7">allows a user to make notes on allocations</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Contact</span></td><td style="height: 29.6px;"><span class="ts7">Select the contact from the drop down arrow</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Date from</span></td><td style="height: 29.6px;"><span class="ts7">enter the date from which the allocation will run from</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Sort By</span></td><td style="height: 29.6px;"><span class="ts7">select from the drop down arrow</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Show Complete</span></td><td style="height: 29.6px;"><span class="ts7">select from the drop down arrow</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Date To</span></td><td style="height: 29.6px;"><span class="ts7">enter the date to</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Insert button</span></td><td style="height: 29.6px;"><span class="ts7">to insert a reminder</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Amend</span></td><td style="height: 29.6px;"><span class="ts7">to make changes on the reminder</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;"><span class="ts7">Delete button</span></td><td style="height: 29.6px;"><span class="ts7">delete the reminder</span></td></tr><tr><td><span class="ts7">View button</span></td><td><span class="ts7">view the reminder</span></td></tr><tr><td><span class="ts7">Send button</span></td><td><span class="ts7">send the reminder to a selected contact person</span></td></tr></tbody></table>

---

#### Allocations

<span class="ts0">Allocations is where you tie up the payment to an invoice.</span>

<span class="ts0">Go to debtors/Creditors&gt; Activity&gt; Allocations</span>

<span class="ts0">Select the debtor or Creditor to allocate and then click on Search</span>

<span class="ts0">The data goes back 6 Months , Should you want to go further back change your date from.</span>

<span class="ts0">The Status settings is set to partial and Un-Allocated, This Means the allocations screen will only show transactions which have not been allocated or are partially allocated</span>

<span class="ts0">If the transaction is fully allocated it will not show on this setting.</span>

<span class="ts69"> </span>![](https://hugeerp0.co.za/csp/webhelp/topics/images/image(3478).png)

<span class="ts6">Select the debit line (1) to allocate to the credit line (2)</span>

<span class="ts6">And click Allocate at the top (3)</span>

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-09/scaled-1680-/np2image.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-09/np2image.png)

<span class="ts6">In the case where a transaction was wrongly allocated</span>

<span class="ts6">Change the status to Allocated and search</span>

![](https://hugeerp0.co.za/csp/webhelp/topics/images/image(3480).png)

<span class="ts6">Select the transaction and click (just above the line) a button called Line Allocate</span>

<span class="ts6">A window will open, and you will be able to tick on the tick box to select the transaction you wish to un – allocate</span>

<span class="ts9"> </span>![](https://hugeerp0.co.za/csp/webhelp/topics/images/image(3481).png)

<span class="ts0"> </span>![](https://hugeerp0.co.za/csp/webhelp/topics/images/image(3482).png)