When producing a GRV that will create a Fixed Asset the GRV line item must be a Fixed Asset inventory type and the inventory type must be ticked as a Serial Number Tracking.
One other, requirement is Allow GRV item to Asset Tick box found on: **System Configuration Module> Administration> Company Profile> Advanced Settings** [](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-04/09Cimage.png) On the GRV line item once the inventory item has been selected and the quantity has been specified click on the create serials button and create the serial numbers as specified on the items being captured  It is important to ensure that a Brought Into Use Date is created for each serial number created. These dates can be edited on the grid if required. Residual values for serial number can also be captured on the grid at this time. When GRV has processed the Residual value and Brought Into Use Date will be captured into the Fixed Asset along with all other default data discussed above. --- ##### Create Asset Directly in Asset Management **Go to Asset Management Module> Activity> Asset Search** Click on the Add button and capture the necessary details for an Asset.Please note the system will not allow the duplication of Asset Numbers
Assets created directly will not be linked to any inventory item as a serialised item
All fields with yellow or pink backgrounds are compulsory fields.
**** --- #### Asset Management Module **Access the Asset Management Module > Configuration** The items below may require additional entries to satisfy your company requirements.  Access the **Asset Management Module -> Activity -> Asset Search** You will notice that the Serial Numbers captured earlier in the GRV now appear in the Asset Tracker Search as individual Fixed Asset Items.  When viewing the Asset Details by selecting and then clicking on the Edit button you will notice that most of the important data has been populated from the various default setups through the GRV processing. --- ##### Important Tabs to View When Editing the Asset **** The tabs above display the general information about the asset and some of the fields are editable.The Asset Action Log is a grid displaying all actions that take place against the Asset
 The tabs above display the information for dealing with depreciation, selling and disposing assetsThe Fixed Asset Log is a grid displaying all the financial transactions that are created against the particular asset starting with GRV which was processed to created an Asset
**Fixed Asset Tab> Information** ****| **Brought Into Use Date** | Is the day from which the first depreciation will be calculated |
| **Fixed Asset Type** | The type of depreciation to be applied to this asset (Straight line or Reducing line) |
| **Percentage Rate** | The percentage depreciation to be calculated at each period. This can be monthly or annually |
Transaction Type: Journal or GRV is still under development
| **Activated Journal Schedule** | Ticked - Will be selected in the Fixed Asset Depreciation Schedule which will run at a predetermined time as specified in the Fixed Asset Depreciation Setup. Unticked- Will be ignored by the fixed Asset Depreciation Schedule. |
| **Journal Process** | Automatic - The subsequently created depreciation journal will be automatically processed. Manual - The subsequently created depreciation journal will remain in a preparation status to be in General Ledger Module> Activity> GL Journal and click on the search button |
| **Asset Account ect** | These are all pre-defined accounts required for the various transactions that will take place against this asset item. e.g Depreciation, Selling, Disposing and ADHOC Journal Transactions. |