# Asset Search

Search for Assets and view information on the asset

Asset Search video (2023 October) - [Asset\_Search.mp4](https://hugeerp10.co.za/hsofmanual/attachments/65)

##### Search on an asset by

1. Scanning the asset tag
2. Searching for the product

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/scaled-1680-/C9Cimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/C9Cimage.png)

<table border="1" id="bkmrk-a-z-sort-the-asset-l" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 10.2646%;"></col><col style="width: 18.4128%;"></col><col style="width: 71.3226%;"></col></colgroup><tbody><tr><td>[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/scaled-1680-/uOBimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/uOBimage.png)

</td><td>A-Z

</td><td>Sort the asset list by A-Z or Z-A</td></tr><tr><td>[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/scaled-1680-/CQvimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/CQvimage.png)

</td><td>+ (Add new asset)</td><td>Add a new Asset</td></tr><tr><td></td><td>Asset Barcode scan area</td><td>Scan a barcode to find an asset

Great with a scanner

</td></tr><tr><td>[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/scaled-1680-/Dg9image.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/Dg9image.png)

</td><td>Barcode</td><td>Scan a barcode using the camera

Best used with a phone

</td></tr><tr><td>[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/scaled-1680-/sUyimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/sUyimage.png)

</td><td>Search</td><td>Search by Brand, make and model

Search by description or code

</td></tr></tbody></table>

---

##### View the asset

Tap on the asset to view the details

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/scaled-1680-/x2zimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/x2zimage.png)

##### Asset Menus

These menus are activated via the security against the user on the main system

<table border="1" id="bkmrk-asset-details-notes-" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 29.3211%;"></col><col style="width: 70.8025%;"></col></colgroup><tbody><tr><td>**Asset**</td><td>View Basic information on the asset</td></tr><tr><td>**Details**</td><td>View Additional information like warranty, Next Service Date, Additional fields</td></tr><tr><td>**Notes**</td><td>View notes on the asset</td></tr><tr><td>**Asset Info**</td><td>View financial information on the asset eg. Cost price, supplier, when purchased</td></tr><tr><td>**Actions**</td><td>View all the actions done against the asset

Create a new action on this asset by clicking on the Plus

</td></tr><tr><td>**Linked Items**</td><td>View all linked items against the asset

Click on the Plus icon to linked multiple assets to this asset

</td></tr><tr><td>**Activity Report**</td><td>View all activities done on this asset</td></tr><tr><td>**Attachments**</td><td>See all attachments eg. photos, pdf documents etc</td></tr><tr><td>**Photos**</td><td>Add new photos or upload from gallery</td></tr></tbody></table>

---

##### Asset Information

View Basic information on the asset

<table border="1" id="bkmrk-save-updated-informa" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 29.568%;"></col><col style="width: 70.5556%;"></col></colgroup><tbody><tr><td>[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/scaled-1680-/SQYimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/SQYimage.png)

</td><td>Save updated information on the asset</td></tr><tr><td>[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/scaled-1680-/hlgimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/hlgimage.png)

</td><td>GPS tag the asset

If you don't see this icon, contact your administrator to add to your security profile

</td></tr></tbody></table>

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/scaled-1680-/Gdhimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/Gdhimage.png)

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/scaled-1680-/Bu2image.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/Bu2image.png)

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/scaled-1680-/jM0image.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2023-11/jM0image.png)

<table border="1" id="bkmrk-picture-default-imag" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 28.0865%;"></col><col style="width: 72.0371%;"></col></colgroup><tbody><tr><td>**Picture**</td><td>Default image of Asset</td></tr><tr><td>**Status**</td><td>Current Action status of Asset</td></tr><tr><td>**Asset Number**</td><td>Asset number, Asset barcode</td></tr><tr><td>**Asset Name**</td><td>Description and name of asset</td></tr><tr><td>**Location**</td><td>Current Location

To update this field one is required to create an action against the asset

</td></tr><tr><td>**Condition**</td><td>Current Condition

To update this field one is required to create an action against the asset

</td></tr><tr><td>**Employee**</td><td>Current Employee

To update this field one is required to create an action against the asset

</td></tr><tr><td>**Reference**</td><td>More information on this asset</td></tr><tr><td>**Description**</td><td>Long description describing this asset</td></tr><tr><td>**Client**</td><td>A client linked to this item</td></tr><tr><td>**Brand**</td><td>The Brand category of this asset</td></tr><tr><td>**Make**</td><td>The Make category of this asset</td></tr><tr><td>**Model**</td><td>The Model category of this asset</td></tr><tr><td>**Serial Number**</td><td>Serial number of asset</td></tr><tr><td>**Comment**</td><td>Comment on asset</td></tr><tr><td>**GPS Location**</td><td>The GPS coordinates</td></tr></tbody></table>