# Group Codes Setup

<span class="ts0">Group codes are used for the following reasons:</span>

1. <span class="ts0">Categorise stock listing.</span>
2. Sales mapping - this caters for automatic postings to specific GL accounts when documents are processed.

<span style="color: rgb(45, 194, 107);">**<span class="ts15">Inventory Module&gt;Configuration Menu&gt;Group Codes Setup</span>**</span>

<span class="ts0"> </span>![](https://hugeerp0.co.za/csp/webhelp/topics/images/image(3044).png)

- <span class="ts0">Click search to find the existing group codes and click on edit button to edit any existing group code.</span>
- <span class="ts0">To create a new group code, click the Add button.</span>

![](https://hugeerp0.co.za/csp/webhelp/topics/images/image(3045).png)

<table border="1" id="bkmrk-general-tab-fill-in-" style="border-collapse: collapse; width: 94.7619%;"><colgroup><col style="width: 26.8613%;"></col><col style="width: 73.1387%;"></col></colgroup><tbody><tr><td>**<span class="ts0">Code</span>**</td><td><span class="ts0">Enter a code of your choice</span></td></tr><tr><td>**<span class="ts0">Description</span>**</td><td><span class="ts0">Enter a description</span></td></tr></tbody></table>

- <span class="ts0">Click Save</span>
- <span class="ts0">Then click the Add button on the same screen.</span>

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/scaled-1680-/AV5C2cimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-01/AV5C2cimage.png)

![](https://hugeerp0.co.za/csp/webhelp/topics/images/image(3046).png)

<table border="1" id="bkmrk-sales---short-search" style="border-collapse: collapse; width: 100%; height: 118.4px;"><colgroup><col style="width: 23.9715%;"></col><col style="width: 76.0038%;"></col></colgroup><tbody><tr><td>**<span class="ts0">Branch</span>**</td><td><span class="ts0">if you have branches setup, you can select the respective branch for the specific group code</span>

<span class="ts0">if the group code is to be linked to multiple branches, you will need to click add a separate account postings setup linked to the relevant GL accounts for the branch.</span>

</td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;">**<span class="ts0">Sales - Short Search</span>**</td><td style="height: 29.6px;"><span class="ts0">Select the sales account </span></td></tr><tr><td>**<span class="ts0">  
</span>**</td><td><span class="ts0">  
</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;">**<span class="ts0">Cost of sales - Short Search</span>**</td><td style="height: 29.6px;"><span class="ts0">Select the required Cost of Sales account</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;">**<span class="ts0">Custom - Short Search</span>**</td><td style="height: 29.6px;"><span class="ts0">Select the alternate Cost of Sales account. This is for service and Custom items.</span></td></tr><tr style="height: 29.6px;"><td style="height: 29.6px;">**<span class="ts0">Service - Short Search</span>**</td><td style="height: 29.6px;"><span class="ts0">Select the alternate Cost of Sales account. This is for service and Custom items.</span></td></tr></tbody></table>

<span class="ts0">To export the Group code list to excel, click on Print grid and select export.</span>