# Expense Setup Menu # Expense Setup **General Ledger>Configuration>Expense Setup** Expenses are used for expense claims ##### Search ![](https://hugeerp0.co.za/csp/webhelp/topics/images/image(2770).png) --- ##### Add a new expense ![](https://hugeerp0.co.za/csp/webhelp/topics/images/image(2772).png)
**Code**Enter code
**Description**Enter description and save
**Supplier**
**Stock Item**
**Tax Account**
**Tax Type**
**Division**
**Region**
**GRV Group**
# Add Expense Setup To add a new expense setup go to **General Ledger> Configuration> Expense Setup** First, you need to add the expense category [![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-03/scaled-1680-/GqOimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-03/GqOimage.png)
**Code**Enter expense category code
**Description**Enter expense category name or description
**Notes**Add notes regarding what the expense category will be used for
--- Adding a new expense rule [![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-03/scaled-1680-/4Diimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2024-03/4Diimage.png)
**Type**Select the type of entry to be created when a finance manager approves the expense claim
**Code**Enter the code for the expense subcategory
**Description**Enter the name or description of the sub category. This is the name that will appear on the expense sub category drop down
**Journal Transaction**Journal Type is usually a supplier
**Stock Item**Enter stock item to be used if transaction type is GRV
**Journal Action**Select journal action on the drop down selection
**Account**Select the account the journal or GRV needs to be posted in
**Tax Account**Select VAT/GST account from the drop down selection
**Tax Type**Select Tax/ GST Type from the drop down selection
**Division**Select the division from the drop down selection if applicable
**Region**Select the region from the drop down selection if applicate
**GRV Group**Select GRV group from the drop down selection