# Creditors Email Mailing List Menu

# Add Creditors Email Mailing List

<span class="ts2">Add Supplier Bulk E-mailing List</span>

**<span class="ts15" style="color: rgb(45, 194, 107);">Creditors&gt; Configuration&gt; Email mailing List</span>**

- <span class="ts15" style="color: rgb(0, 0, 0);">Click "**Add**"</span>

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-11/scaled-1680-/9j6image.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-11/9j6image.png)

- <span class="ts10">Add the Mailing **List Name** and a **Description**</span>
- <span class="ts10">Click "**Save**"</span>

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-11/scaled-1680-/MdIimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-11/MdIimage.png)

<table border="1" id="bkmrk-list-name-enter-a-na" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 17.2099%;"></col><col style="width: 82.8889%;"></col></colgroup><tbody><tr><td>**<span class="ts0">List Name</span>**</td><td><span class="ts0">Enter a name or code for your list</span></td></tr><tr><td>**<span class="ts0">List Description</span>**</td><td><span class="ts0">Enter a description for the list</span></td></tr><tr><td>**<span class="ts0">Add</span>**</td><td><span class="ts0">Add button opens up Creditors setup function that allows you to select from your supplier contact the email to add on the list.</span></td></tr></tbody></table>

Once you click "**Add**" you will have the below screen open.

- Select your preferred Creditors you would like to email by using the **drop-down menus**, if you want to send it to all, leave the selection as "**All**"
- Click "**Add Creditors**"

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-11/scaled-1680-/v3Iimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-11/v3Iimage.png)

By clicking "Add Creditors" the system will create your mailing list.

Here you can "Add" more creditors and can "**Delete**" the ones you want to remove.

Click "**Save**"

<span class="ts0"> </span>[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-11/scaled-1680-/dhoimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-11/dhoimage.png)

You will be prompted to Name this list

- Click "**Ok**"
- Click "**Close**"

[![image.png](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-11/scaled-1680-/QlXimage.png)](https://hugeerp10.co.za/hsofmanual/uploads/images/gallery/2025-11/QlXimage.png)

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# Creating and Send Bulk Mail to Creditors

#### <span class="ts0">Process Email</span>

![](https://hugeerp0.co.za/csp/webhelp/topics/images/image(3372).png)

<span class="ts7">Process mailing list is the part that allows a user to prepare the message to be sent. It has five buttons</span>

<span class="ts7">On the white screen, that’s where the message detail is going to be and can be formatted according to users' preference</span>

<table border="1" id="bkmrk-subject-message-subj" style="border-collapse: collapse; width: 101.481%;"><colgroup><col style="width: 14.2116%;"></col><col style="width: 85.7637%;"></col></colgroup><tbody><tr><td>**<span class="ts7">Subject</span>**</td><td><span class="ts7">Message subject</span></td></tr><tr><td>**<span class="ts7">List</span>**</td><td><span class="ts7">The drop-down arrow allows a user to select the one list but while the tree search allows a multiple of email lists</span></td></tr><tr><td>**<span class="ts7">Help</span>**</td><td><span class="ts7">gives the header and a must Copy the bottom part to the header and the message will be read “Dear \[ContactFirstName\]” when processing</span></td></tr><tr><td>**<span class="ts7">Attachment</span>**</td><td><span class="ts7">allows a user to attach either a document or picture related to the message and has five buttons</span></td></tr><tr><td>**<span class="ts7">Process</span>**</td><td><span class="ts7">Processes the email</span></td></tr></tbody></table>